Yaq̓it ʔa·knuqⱡi’it First Nation
Policy & Systems Specialist
Permanent, Full-Time (37.5 hours/week)
Competition #: 2026 - 08
Location:
Yaq̓it ʔa·knuqⱡi’it Administration Office – potential for hybrid/remote arrangement.
Position Summary:
Yaq̓it ʔa·knuqⱡi’it First Nation (Tobacco Plains Band) is a rural First Nation located near Grasmere, BC, in one of the most beautiful and natural parts of British Columbia. Yaq̓it ʔa·knuqⱡi’it is seeking a skilled and detail-oriented Policy & Systems Specialist to lead the development, implementation, and continuous improvement of organizational policies, records management, and administrative systems that support strong governance, accountability, consistency, and operational effectiveness across the organization.
Working collaboratively across departments, the successful candidate will help ensure policies and procedures are practical, consistently applied, and effectively integrated into day-to-day operations. The role requires strong organizational, analytical, and communication skills, along with the ability to manage multiple priorities and support continuous organizational improvement.
Cultural Safety:
Our organization is committed to serving the ʔakanuxunik people in a manner that respects, enhances, and promotes their cultural identity and well-being. This position supports cultural safety by ensuring policy development reflects community values, traditions, and governance principles, supporting inclusive and transparent engagement processes in policy development, promoting culturally grounded governance practices and decision-making and upholding confidentiality, professionalism, and respect in all organizational processes.
Responsibilities:
- Lead the development and implementation of comprehensive organizational policy frameworks aligned with community priorities, governance standards, and strategic objectives.
- Provide strategic oversight of internal workflows and records management systems, identifying and implementing best practices to strengthen governance and operational efficiency.
- Ensure alignment between policies, procedures, and day-to-day operations across all departments.
- Build and strengthen internal policy development capacity by creating standardized tools, templates, and guidance resources.
- Oversee the review, evaluation, and modernization of existing policies, identifying gaps, risks, and opportunities for improvement.
- Ensure policies and organizational practices comply with legal requirements and governance principles, coordinating legal review where appropriate.
- Provide high-level advisory support to senior staff and departments on policy interpretation, organizational development, and process improvement.
- Lead cross-functional collaboration to integrate policy into operational and strategic planning.
- Direct the drafting, review, and approval process for new and amended policies, ensuring clarity, consistency, and alignment.
- Monitor and evaluate policy effectiveness and organizational performance, recommending continuous improvements.
- Establish systems for tracking policy implementation, compliance, and outcomes.
- Lead the development, implementation, and continuous improvement of organizational records management and document control systems.
- Establish and maintain systems for policy and records tracking, version control, and lifecycle management of official documents.
- Ensure organizational records and policies are accurate, accessible, and maintained in accordance with applicable standards and requirements.
- Support the administrative coordination and quality control of Council documentation processes, including templates, standards, and records consistency.
- Identify and implement improvements to internal administrative systems, workflows, and information management practices.
- Other duties, as assigned.
Qualifications:
Required Education and Experience:
- Post-secondary education in Public Administration, Indigenous Governance, Law, Policy Studies, or related field.
- Minimum 3-5 years of progressive experience in policy development, governance, or organizational leadership.
- Experience working within a First Nations or Indigenous governance environment is a strong asset.
- Demonstrated experience leading organizational change or policy modernization initiatives.
- Strong knowledge of governance frameworks, legislation, and compliance requirements.
- Proficiency in Microsoft Office and document management systems.
- Criminal Record Check & Vulnerable Sector Check (to be completed upon hiring).
- Valid Class 5 BC Driver’s License with clean drivers abstract.
Required Knowledge, Skills, and Abilities:
- Strategic thinking and policy development expertise.
- Strong understanding of governance systems and organizational design.
- Leadership and cross-functional collaboration skills.
- Excellent analytical, writing, and communication abilities.
- Ability to translate complex policy into practical, operational guidance.
- High level of professionalism, discretion, and ethical judgment.
- Strong project management and organizational skills.
- Knowledge of First Nation governance structures and community engagement practices.
- Sensitivity and understanding of the unique cultural environment of a First Nation organization.
Hourly Rate: $37.15 – $58.97 per hour, commensurate with experience and qualifications
Comprehensive Benefits Package, including:
- Medical, Dental, Disability, and Life Insurance coverage.
- Standard benefits as a Federally Regulated Employer.
- Paid vacation, sick leave, and statutory holidays.
- Opportunities for professional development and training.
- Supportive and respectful work environment rooted in Yaq̓it ʔa·knuqⱡi’it values.
Application Process:
Please send your resume and cover letter by June 10, 2026, at 8:30am (MST) to
Email: hr@tobaccoplains.org
Or mail to: Human Resources, Yaq̓it ʔa·knuqⱡi’it First Nation, PO Box 76, Grasmere BC V0B 1R0.
