Job Description
Who We Are:
ATCO Frontec is a market leader providing facilities management, camp services, workforce lodging solutions, operational support services and disaster and emergency management for a diverse range of clients. We are a service-based organization made up of great people who work hard to get the job done and deliver excellence in the communities where we work and live.
Description:
ATCO Frontec is seeking an
Administrative Supervisor to join our team at
ATCO Fire Prevention Services in Calgary, AB.
The
Administrative Supervisor is responsible for overseeing daily administrative operations, ensuring the accuracy of financial and timekeeping records, and providing leadership and direction to the administrative team. This role plays a key part in optimizing processes, maintaining service standards, and supporting overall operational effectiveness.
The expected salary range for this role is $72,000-$82,000, depending on experience and qualifications.
Where We Work and Live: This position will be based on-site in our office in
Calgary, AB.
Responsibilities:
- Supervise, mentor, and support the administrative team in day-to-day operations
- Assign and prioritize workload to ensure efficiency and service delivery
- Provide training, guidance, and performance feedback to team members
- Foster a collaborative and accountable team environment
- Oversee front desk operations including phone handling, customer service, and office supply management
- Ensure accurate review, coding, and approval of invoices for processing
- Oversee purchase order tracking and issuance of receipts
- Review and approve client quotes and invoices prepared by the team
- Coordinate and oversee travel arrangements (accommodations, flights, and vehicle rentals)
- Ensure participation and readiness for internal and external audits
- Oversee the collection, verification, and submission of timesheets
- Ensure accurate tracking of employee hours and leave within time management systems
- Monitor accounts payable/receivable processes and support financial accuracy
- Monitor administrative workflows and identify opportunities for efficiencies and continuous improvement
- Maintain and ensure accuracy of physical and electronic filing systems
- Oversee meeting coordination, including minutes and action tracking
- Provide reporting and administrative support to the management team
- Act as a key point of contact between operations and administration
- Provide ad hoc support to office staff and operations as required
Qualifications:
- Minimum 4 years of experience in office administration, including scheduling, customer service, and general office duties
- Minimum 1-2 years of supervisory experience overseeing teams
- High school diploma or equivalent required; post-secondary education in a related field is an asset
- Proficient in Microsoft Office applications, including Excel, Word, Outlook, and Teams
- Experience with timecard entry, accounts payable/receivable, and ordering parts
- Strong communication skills, both written and verbal; comfortable speaking in front of a team
- Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines
- Self-motivated, adaptable, and a collaborative team player with a willingness to learn
- Ability to work on-site at the designated office location
- Understanding of business operating systems and general office technology
We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.
Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices.
By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.
About Us
We’re looking for someone who takes pride in their work, always does what needs to be done, and loves the thrill and sense of accomplishment that comes with taking on new and meaningful work. Safety is paramount to us and we’ve always got your back; even in the most challenging environments you know you’re going to be okay when you’re on our team. If you are someone who loves doing important work with great, dedicated people around you, then this role is for you.
About The Team
Always there. Anywhere. That’s us! We are committed to delivering inspired solutions for a better world. We care about our communities, we care about each other, and we care about showing up for those who need us. We never break a promise and we have the courage to do the right thing, even when it’s hard. We take pride in holding ourselves to the highest standard of integrity and excellence in all that we do.
