Fund Development and Communication Officer

Saskatoon Open Door • Full-time • Saskatoon, Saskatchewan, Canada • 14h ago

Job Title	Fund Development and Communication Officer (Term, Full-Time)
Immediate Supervisors	Manager, Fund Development and Communications
Wage	Starting at $24.00 per hour

Closing Date: August 24, 2026
Start Date: ASAP until March 31, 2027. May be extended, may become permanent.

Job Purpose

Under the direction of the Manager, Fund Development and Communications, the Fund Development and Communications Officer supports the communication team in the planning, coordination, implementation, and evaluation of Saskatoon Open Door Society's fund development, communications, marketing, donor engagement, partnership, and public engagement activities.

The position plays an important role in strengthening relationships with donors, corporate sponsors, community partners, stakeholders, and the public while increasing awareness of Saskatoon Open Door Society's programs, services, community impact, and funding priorities.

The Officer supports fundraising campaigns, donor stewardship, sponsorship activities, grant and funding opportunities, communications campaigns, digital platforms, community engagement initiatives, events, and organizational storytelling.

While working under the overall direction of the Manager, and with communication team, the Officer is expected to independently coordinate assigned activities and projects, exercise sound judgment, maintain accurate records, meet established deadlines, and ensure communications and fundraising activities are consistent with organizational priorities, policies, branding, and professional standards.

Duties and Responsibilities

1. Fund Development and Donor Engagement

Fundraising Projects: Independently coordinates assigned annual giving campaigns, appeals, Giving Tuesday initiatives, special campaigns, and other fundraising projects, including work plans, timelines, materials, implementation, and follow-up.
Donor Development: Researches prospective individual donors, corporate sponsors, foundations, and other potential supporters; organizes findings and recommends appropriate engagement opportunities to the Manager.
Donor Stewardship: Coordinates donor acknowledgements, recognition, thank-you communications, stewardship activities, and timely follow-up to strengthen long-term relationships.
Fundraising Materials: Develops fundraising letters, campaign content, donor communications, sponsorship packages, presentations, and related materials in consultation with the Manager.
Donation and Database Management: Maintains accurate donor and stakeholder records and supports donation processing, acknowledgement, tracking, and reporting in accordance with organizational procedures and confidentiality requirements.
Performance Tracking: Monitors assigned campaign goals, donor engagement, and results and prepares concise updates and reports to support evaluation and future planning.

2. Funding Research, Sponsorships, and Partnerships

Funding Research: Researches grant, foundation, corporate giving, sponsorship, and other funding opportunities that align with organizational priorities and prepares clear summaries and recommendations.
Application Coordination: Coordinates assigned funding applications by confirming requirements, gathering program information, budgets, approvals, and supporting documents, organizing internal contributions, and preparing materials for submission.
Deadline and Compliance Tracking: Maintains a reliable funding calendar and tracking system for opportunities, applications, decisions, agreements, recognition commitments, and reporting deadlines.
Sponsorship Coordination: Supports sponsorship outreach, prepares materials and correspondence, tracks commitments and benefits, and ensures appropriate follow-up and recognition.
Partnership Engagement: Builds and maintains professional relationships with businesses, community organizations, foundations, donors, sponsors, and other stakeholders, and identifies potential opportunities for collaboration.

3. Communications and Marketing

Communications Projects: Independently coordinates assigned communications and marketing projects, including plans, timelines, content requirements, approvals, implementation, and evaluation.
Content Development: Writes, edits, proofreads, and formats content for newsletters, websites, social media, brochures, posters, advertisements, annual reports, fundraising materials, and other internal and external communications.
Digital Communications: Coordinates approved social media posts, website updates, email newsletters, and donor communications using platforms such as Mailchimp and the organization's content management systems.
Content Planning: Maintains an organized content calendar covering campaigns, events, awareness days, fundraising initiatives, organizational announcements, and program activities.
Storytelling and Impact: Works with programs, staff, volunteers, clients, and partners to gather impact stories, outcomes, photographs, testimonials, and event highlights and translates this information into accessible and engaging communications.
Brand, Consent, and Accuracy: Ensures communications follow established branding, messaging, accessibility, consent, privacy, and confidentiality requirements.
Communications Reporting: Tracks relevant media coverage, digital engagement, and campaign results and prepares basic analysis to identify opportunities for improvement.

4. Events and Community Engagement

Event Coordination: Coordinates assigned fundraising, donor, stakeholder, and organizational events from initial planning through post-event follow-up.
Logistics: Manages venues, registrations, invitations, schedules, materials, equipment, suppliers, volunteers, attendee communications, and on-site operational requirements.
Sponsor and Donor Experience: Coordinates event-related sponsorship commitments, recognition, donor communications, thank-you messages, and other follow-up activities.
Community Representation: Represents Saskatoon Open Door Society professionally at assigned community events, networking activities, fundraising initiatives, and stakeholder meetings.
Event Evaluation: Compiles attendance, engagement, fundraising results, and feedback to assess outcomes and inform future events.

5. Project Coordination and Administration

Project Management: Develops and maintains practical work plans, schedules, checklists, and records for assigned fund development and communications projects and proactively addresses emerging needs or risks.
Cross-Departmental Coordination: Works with programs and departments to gather information, coordinate contributions, confirm approvals, and keep assigned initiatives moving forward.
Print and Supplier Coordination: Coordinates print and promotional production, including content collection, quotations, proof review, supplier communication, and delivery timelines.
Records and Assets: Maintains organized records of donors, campaigns, funding opportunities, sponsorships, events, suppliers, templates, logos, photographs, graphics, and communications materials.
Portfolio Administration: Provides the scheduling, correspondence, meeting preparation, data entry, filing, and documentation needed to deliver assigned projects effectively.
Confidentiality: Handles donor, client, employee, partner, and organizational information with professionalism, discretion, and appropriate confidentiality.
Other Duties: Performs other duties as assigned.

Education and Experience

Required Education

A bachelor's degree in communications, Marketing, Public Relations, Business Administration, Non-Profit Management, or a related field is considered or an equivalent combination of education and relevant experience.
Foundational knowledge of how to develop, align, implement, and evaluate comprehensive marketing and communications plans is required.
Education or professional development related to fundraising, donor relations, grant writing, digital marketing, or nonprofit management is considered an asset.

Required Experience

1–3 years of experience in communications, administration, marketing, fundraising support, community engagement, or a related role.
Demonstrated professional experience in Event Planning, including managing event logistics, registrations, and execution.
Proven experience supporting community engagement and partnership activities with donors, corporate sponsors, or community stakeholders.

Knowledge, Skills, and Abilities

Knowledge of fundraising, donor stewardship, sponsorship, community engagement, and ethical donor practices.
Strong written and verbal communication skills, including demonstrated writing, editing, proofreading, and storytelling ability.
Strong relationship-building skills and the ability to communicate professionally with donors, sponsors, businesses, community partners, clients, volunteers, staff, and other stakeholders.
Strong project coordination, organization, time-management, attention-to-detail, and problem-solving skills.
Ability to independently manage assigned projects, balance multiple priorities, meet deadlines, and seek direction or approval when appropriate.
Ability to work effectively and respectfully with people from diverse cultural, linguistic, social, and professional backgrounds.
Experience with donor or stakeholder databases, social media platforms, email marketing systems such as Mailchimp, website content management systems, and basic graphic design tools such as Canva.
Proficiency with Microsoft Office, Google Workspace, database systems, and digital collaboration and communication tools.
Ability to organize, interpret, and present basic fundraising and communications data through clear reports, presentations, and updates.
Sound judgment and the ability to handle confidential and sensitive information appropriately.

Required Licenses and/or Certifications

Criminal Record Check: Must complete a Criminal Record and Vulnerable Sector Check in good standing and within three months prior to the first day of employment.
English Language Proficiency: Proof of English language proficiency through completion of Canadian education, a minimum Canadian Language Benchmark (CLB) level 8, IELTS 6.5, or an organizationally accepted equivalent.
A valid Canadian driver license and access to a car is a required.

Preferred Assets

Knowledge of Canada's charitable and nonprofit sector.
Knowledge of Saskatoon's business, community, nonprofit, and philanthropic sectors.
Additional language skills relevant to the communities served by Saskatoon Open Door Society.