Aethon Aerial Solutions is a leading provider of aerial services, specializing in aerial acquisition, processing and delivery of highly specialized products to support our client base. Our cutting-edge technology and highly skilled team serve clients in multiple countries in the powerline industries. We pride ourselves on delivering innovative solutions that empower businesses to make informed decisions.

Position Summary:

We are seeking a highly motivated Sales Coordinator / Proposal Manager to join our growing team. This role is pivotal in supporting the sales team, managing proposal development, and ensuring seamless coordination of client projects. The candidate will also be responsible for active sales efforts in Canada, including client prospecting, relationship building, and closing deals. Additionally, the candidate will take ownership of process mapping to streamline workflows, enhance efficiency, and improve overall sales and proposal management practices. The ideal candidate will have excellent organizational skills, a keen eye for detail, and the ability to thrive in a fast-paced, collaborative environment.

Key Responsibilities:

Active Sales in Canada:

Proactively identify, engage, and develop relationships with potential clients across Canada
Conduct sales presentations, product demonstrations, and negotiations to close deals
Maintain a deep understanding of client needs and industry trends to tailor solutions effectively
Travel as necessary to meet with clients and attend industry events or trade shows
Meet or exceed sales targets, contributing to the company’s growth in the Canadian market

Sales Coordination:

Assist the sales team in managing leads, tracking opportunities, and maintaining CRM systems
Schedule and coordinate sales meetings, presentations, and client follow-ups
Support the preparation of sales materials, including brochures, presentations, and case studies
Ensure timely communication and collaboration between sales, operations, and technical teams

Proposal Management:

Lead the development of compelling proposals, including Request for Proposal (RFP) responses, quotes, and bid submissions
Collaborate with cross-functional teams to gather technical content, pricing, and project timelines
Create, edit, and format proposal documents to ensure they meet client requirements and company standards
Track proposal status, submission deadlines, and follow-ups to maximize win rates

Process Mapping and Optimization:

Analyze current sales and proposal workflows to identify inefficiencies and bottlenecks
Develop and document clear, visually appealing process maps to streamline operations and improve collaboration
Implement best practices for proposal and sales coordination, ensuring alignment with company goals
Monitor and refine processes over time to support scalability and sustained efficiency

Client Relationship Support:

Act as a liaison between clients and internal teams to address inquiries, resolve issues, and ensure customer satisfaction
Maintain up-to-date client records and project documentation
Identify opportunities for upselling or cross-selling services to existing clients

Market Insights and Reporting:

Monitor market trends, competitor activities, and client needs to identify business development opportunities
Prepare reports on sales performance, proposal outcomes, and customer feedback

Qualifications:

Post secondary education in Business Administration, Marketing, Communications, or a related field
Minimum of 3 years of experience in sales coordination, proposal management, or a related role
Proven track record of successful sales in Canada, particularly in aerial services or related industries is desirable
Experience in aerial services, geospatial, or a similar technical industry is highly preferred
Strong sales and negotiation abilities with a customer-centric approach
Exceptional writing and editing skills with the ability to craft persuasive proposals
Proficiency in CRM tools
Strong project management and organizational abilities
Expertise in process mapping and tools such as Visio, or similar
Excellent interpersonal and communication skills
Ability to work independently and under tight deadlines

Selected candidates will be requested to provide redacted examples of proposals, process maps, or sales materials they have developed.

What We Offer:

Competitive salary and performance-based bonuses
Comprehensive benefits package, including health, dental, and vision insurance
Opportunities for professional development and career advancement
A dynamic and innovative work environment

Aethon is an equal opportunity employer and welcomes applications from people of all backgrounds.

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Aethon Aerial

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Sales Coordinator / Proposal Manager