Job Summary: We are looking for an experienced Finance Specialist who will play a vital role in ensuring the timely and accurate processing of invoices, vendor payments, and financial record-keeping in accordance with standard operating procedures. The individual will be expected to maintain smooth operations within the Finance department and provide support as needed.

Major Activities

Incorporate best practices regarding confidentiality into all job duties and communications in accordance with Article 27-F, Alliance for Positive Health policies and procedures and other applicable regulations. Observe and abide by the HIV Confidentiality Law.
Lead the Accounts Payable process for multiple locations by coding and entering invoices, managing invoice approvals, and processing check runs.
Scanning and uploading vendor invoices and other supporting documentation into the Agency’s ERP based accounting software.
Complete monthly spreadsheets to track cash, break down large vendor payments, and assist department managers with budget-to-actual information.
Process Purchase Orders.
Process and manage recurring monthly client assistance payments.
Assist in the monthly closing of the agency’s financial statements including preparing and processing miscellaneous journal entries related to A/P, Payroll, and bank reconciliation.
Communicate with vendors as needed as part of the Accounts Payable process.
Assist with the agency’s food pantry as needed.
Manage supply of agency gift cards and fulfill program requests.
Assist with annual fiscal audit and other miscellaneous audits from external funders.
Track private funding donations and expenses.
Support the Finance team in analyzing financial reports, program budgets, and other accounting procedures and fiscal methods as needed.
Manage and maintain client cell phone inventory for Harm Reduction and CHI programs.
Assist with vouchering and provide support as needed.
Complete monthly journal entry to reconcile the Agency’s credit card account ensuring all receipts are obtained and the appropriate funding sources are credited.
Maintain agency cell phone inventory tracking and complete monthly spreadsheet ensuring payments are charged to the proper grant allocations as required for the agency’s vouchering process.
Assist with special projects as requested and perform other tasks as assigned.

Qualifications

Bachelor’s degree in Accounting or Finance and 1-3 year’s experience, preferably in a non-profit environment; or Associates degree in Accounting or Finance and 5 years of experience.
Understanding of general GAAP principles.
Accounting and Excel skills required.
Experience with ERP based accounting software used in the non-profit industry (Oracle NetSuite is a plus).

Knowledge, Skills And Abilities Required

Proficient knowledge of Microsoft Word, Excel, and Outlook.
Able to maintain Fiscal confidential information.
Strong attention to detail and good organizational skills.
Must be self-initiating and able to work independently.
Good verbal and written communication skills.
Excellent customer service skills (phone skills, conflict resolution).
Ability to interact with people from diverse backgrounds within a climate of mutual respect, inclusion, enrichment, and growth.

Employment Classification: Full-time, 37.5 hours per week; Non-exempt. Limited hybrid work available based upon performance. Hourly rate is between $24.00 and $26.00 based on experience and qualifications.

Added Perks For Our Employees

403(b) with employer contributions
Free employee Dental insurance
Health insurance
Vision
Flexible Spending Account
Employee assistance program
Free Life insurance
Paid time off
Paid HOLIDAYS
Tuition reimbursement
Hybrid remote work environment (after successfully completing introductory period)
Diverse and accepting atmosphere

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Alliance for Positive Health

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Finance Specialist