POSITION: TEMPORARY ADMINISTRATIVE ASSISTANT – East Kootenay Area Office

GRADE: LEVEL 5 - MoveUP AGREEMENT

WAGE RATE: $38.01 - $40.90 per hour

JOB ID: MU019

An Administrative Assistant is required to provide administrative support to the staff representatives in the East Kootenay Area Office. Term of assignment is up to 3 months or return of incumbent.

DUTIES & RESPONSIBILITIES:

The successful applicant will perform Level 5 duties as assigned. Duties will include processing a variety of documents on a personal computer, including collective agreements, meeting notices, bargaining bulletins, grievance letters, leaves of absence and general correspondence; calculating calendar deadlines for grievances, notice to bargain letters, appeals and expedited arbitrations; balancing and maintaining a petty cash fund, making purchases and issuing cheques from the imprest account, reconciling monthly bank statements, calculating charge backs to components/locals; coordinating, preparing and distributing materials for strike/ratification votes and elections; assisting component/local executive in performing their duties such as stewards'/retirees' banquets; arranging for union observers to attend selection panels upon members' requests; maintaining a filing system such as grievances, appeals, local, component, cross-component, stewards/officer information; responding to telephone inquiries and receiving visitors such as members, staff representatives, senior labour and management personnel, Provincial Executive; scheduling appointments; making travel and hotel arrangements; other related duties as required.

QUALIFICATIONS & EXPERIENCE:

Applicants must have 2-4 years' administrative experience; high school graduation supplemented by administrative training; excellent Microsoft Word and Excel skills; keyboarding (40 - 50 wpm); database experience required; accounting/payroll experience a definite asset; an aptitude for organization and detail; good telephone manner and the ability to set priorities and work within time limits.

Hours of work are 32 per week, 4 days per week.

The BCGEU supports employment equity. Indigenous workers, workers of colour, women, LGBTQ2SI+ workers, and workers with disabilities are encouraged to apply for positions with the BCGEU.

All applications must be submitted by 5:00 pm, Thursday, February 13, 2025.

Please include only one attachment with your application. If you need to include both a cover letter and a resume, combine them into a single file before uploading. Please reference the Position Title and the Job IDin the subject line when submitting your application. Applications with multiple attachments may be rejected.

Resumes will be accepted by e-mail to: recruitment@bcgeu.ca

BC General Employees' Union (BCGEU)

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Administrative Assistant