Canadian Bar Association is the leading professional association for lawyers, judges and law students with 40,000 members nationally, including 8,000 here in BC. We are the essential ally and advocate of lawyers, providing professional development and valuable networking opportunities. We serve our members and their interests in advocacy by promoting fair justice systems, facilitating effective law reform, promoting equality in the legal profession, and promoting a modernized self-governing profession. Learn more at cbabc.org.

Come join our team of passionate and energetic individuals who are committed to serving our members and supporting our volunteers. If you like a fast-paced environment and a variety of projects, this could be the place for you.

CBABC is located in downtown Vancouver, close to all transit routes ending at Waterfront Station.

Position Overview

This position is responsible for providing administrative support through the Finance & Administration group to all other CBABC departments. This position is for a 12 - 15 month duration.

Key Responsibilities & Associated Duties

Accounting Support

Respond to members’ inquiries on orders and credit card payments
Process various purchases/registations/invoices/refunds/ payments
Prepare bank deposits and reconcile pretty cash
Export and post IMIS batches to Great Plains v2018
Code and post vendor invoices in Great Plains and coordinate directors’ approval
Reconcile and post monthly corporate Visa statements
Follow up on past-due invoices and collections
Process monthly cheque/EFT run
Generate reports and reset postage and copier machines
Assist with accounting, finance and office projects as required
Record monthly SWAG Inventory usage and follow up with departments on discrepancies

General Office Administration:

Setup statutory holiday closure and bi-weekly staff meeting schedule in Teams/Zoom
Answer main telephone line, call-forwarding, check voicemail, and direct calls
Monitor CBABC general mailbox
Maintain key inventory lists and distributing keys and access cards as needed
Coordinate with the building operator for maintenance/requests as required
Order office and kitchen supplies, and maintain kitchen inventory
Distribute incoming and outgoing mail
Provide additional administrative support as required

Experience and Qualifications:

Minimum of 1-2 years experience in office administration/Finance. Experience in a not-for-profit industry experience would be an asset
Diploma or undergraduate degree in Communication/Accounting/Business
Courses in Office Administration
Strong organizational skills with ability to multi-task and meet stringent deadlines along with good attention to detail
Strong verbal and written communication skills
Customer service oriented
Works well in a team environment as well as individually and with little supervision
Conducts themselves with tact and diplomacy in dealing with the Association members and the public
Proficiency in MS Office Suite 365
Experience with iMIS database
Experience with MS Dynamics Great Plains v2018

Important Notes:

The CBABC is committed to supporting an inclusive work environment. We welcome applications from members identifying with any group including visible minorities, Indigenous Peoples, people living with a disability, people of diverse sexual orientation, gender identity or expression (2SLGBTQ+), and others. Qualified applicants from under-represented groups are encouraged to apply and to indicate in your cover letter if you belong to one of the designated groups.

We want to ensure the application process enables you to share your experience, skills and abilities. We expect the recruitment process will take place virtually. As such, you are invited to reach out to us, confidentially, if you face any barriers to participating in this application process. Contacting us will not impact the evaluation of your application.

Please Submit cover letter and resume.

We thank all applicants for their interest; however, only applicants selected for an interview will be contacted.

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Canadian Bar Association, BC Branch

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Finance and Administration Assistant