Job Title: Manager, Finance and Admin

Status: Full-time, 35 hours/week, M-F, flexible start and end time

Pay range: $52,000 - 58,000/year, depending on experience, plus health and benefits coverage, paid time off, matching Retirement contributions

To apply please apply on CareerBeacon or send a resume and cover letter to careers@northumberlandproperties.ca

Introduction

Started in 2010, Northumberland Properties, a division of Ocean Breeze Estates Limited, is a locally owned real estate development firm that builds and manages apartments in Amherst and Yarmouth, NS. We are an established team that manages over 230 apartments and are looking to continue our growth.

The Manager, Finance and Admin is a new position that will become part of the team at our Head Office in Amherst. This person will be responsible for overseeing, managing or completing necessary finance, reporting and administrative tasks to assist operations and leadership teams in making decisions. The ultimate goal of the decisions is to maintain tenant satisfaction and achieve company growth targets.

Personal Qualities

We are looking for a person who:

Wants to consistently learn and improve
Is detailed-oriented
Will prioritize their most important tasks, while still also being available to help other team members with any task.
Communicates freely and effectively internally with our team members, and externally with tenants, vendors, suppliers and other contacts
Will help and support each other to meet deadlines and goal, while never losing sight of our tenants and their needs.

Responsibilities

Manage the accounts payable/receivable, payroll, banking and G/L management processes.
Lead the completion of year-end information for accountants, and annual review information for lenders and other government agencies.
Identify cost or price discrepancies and follow up in order to resolve them.
Produce accurate and timely reports to support daily, weekly, and regular decision making and to support strategic decision-making and to meet external reporting requirements.
Manage and develop the Finance Admin staff and team members.
Develop and implement processes to improve the accuracy and efficiency of all bookkeeping, record keeping, and reporting.
Assist in updating and developing new company policies
Lead the annual budget creation process, and manage the ongoing budgeting process
Maintain all employee, job costing, subcontractor, tenant and financial records.
Manage the WCB processes, and administer benefits and Group Retirement plans.
Manage and use PAD system for processing tenants' rents, and manage credit cards for employees and company bank accounts
Manage and administer software subscriptions and employee logins
Assist in preparing monthly and annual CRA, WCB and other government agencies reporting.
Assist in answering emails, phone calls, and current tenant and new tenant requests
Be on-call as per the on-call policy
Other duties as assigned

Educational Qualifications/Degree

College or University degree in Accounting or Bookkeeping

Professional Experience

5+ years with AR, AP or other accounting or equivalent experience

Functional And Language Skills

AR, AP and Bookkeeping
Payroll Management
Budgetting
Process and System development
Communication and problem solving skills
Written and verbal English
Written and verbal French, an asset

Technological Skills

Accounting software
Payroll software
MS Office and internet/email skills

Physical, Safety And Security Requirements

Ability to lift up to 15 lbs, sit (75% of time), stand / walk / bend (25% of time)
WHMIS and OHS training
Criminal background check
Driver's abstract

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Manager, Finance and Admin