The Durham District School Board (DDSB) is responsible for public education in the rural settings of Uxbridge, Brock, and Scugog Townships and the urban settings of Ajax, Whitby, Pickering, and Oshawa. The DDSB employs 10,000 staff in a wide variety of roles and is one of the largest employers in the Durham Region. With 136 elementary and secondary schools and learning centres, the DDSB accommodates more than 79,000 regular-day students and thousands more who take advantage of a wide variety of continuing education and adult credit courses.
The DDSB recognizes Indigenous rights are distinct. In the exercise of those rights, Indigenous staff and students shall not be subjected to actions with the aim or effect of depriving these distinct rights.
The DDSB is committed to learning and working environments that centre human rights and equity and that are safe, welcoming, respectful, equitable, accessible, inclusive, and free from discrimination, oppression, harassment, and harm.
The HRIS Coordinator and Compensation Analyst is responsible for HRIS management and assisting with the Job Evaluation programs; including providing technical and analytical support in the design, administration, analysis and maintenance of the DDSB’s salary administration and job evaluation practices, policies, and programs. Maintain certain functions of the HR system to support the access of timely information, ensuring data integrity and consistency. Develops and provides required reports for internal and external clients.
Duties and Responsibilities
Compensation Analyst duties include:
- Coordinate job evaluation programs.
- Provide advice and consultation to clients on matters related to job evaluation, including program interpretation and application as well as job design and organizational structure.
- Coordinate activities of the joint job evaluation committee, which includes communicating job evaluation results.
- Create and maintain comprehensive job descriptions and related documentation.
- Assist with the development and maintenance of pay structures, including providing analysis, preparing costing scenarios, and reporting to assist in decision-making.
- Provides support in the coordination, calculation, and implementation of annual compensation adjustments, as well as regular maintenance of related files and databases.
- Provide analytical and trending support through the analysis of current pay practices, internal compensation trends, and external industry/market trends.
- Perform regular system updates to position management records, job and salary/wage tables, and position description databases.
- Recommend efficiencies and modifications to better use existing technology
- Special Projects – Provide analysis, findings, and recommendations for projects, research, and best practice solutions.
- Participate as a subject matter expert in working groups.
HRIS Coordinator duties include:
- Manage HRIS systems (K212, Oracle).
- Create and implement and maintain position and salary information for all employee groups.
- Ensure that all HRIS information is current and in alignment with Collective Agreement requirements, legislation, and Ministry directives.
- Prioritize and complete requests for data from internal and external clients, respond to surveys, and ensure accurate reporting of required information within prescribed deadlines.
- Key member of the HRIM team related to HRIS software integrations and updates, including providing input into the system impact of proposed changes and updated processes.
- Work with HRIS system end users on functionality and training.
- Involvement in reviewing and testing software changes and updates to ensure outcomes are aligned with project goals, requirements, and best practices
Note: Regular office hours with variations to meet business needs
Qualifications
Your profile as a qualified Employee/Labour Relations Specialist will include:
Knowledge and Skills
- Demonstrated ability to evaluate/analyze situations with strong attention to detail and ability to think critically, make decisions to solve problems, and recommend solutions.
Financial acumen and ability to conduct cost-benefit analysis of compensation/rewards programs.
- Strong knowledge of employment-related legislation (Pay Equity Act, ESA, Ontario Human Rights Code).
- Proactive and demonstrated commitment to staying current on changes to legislation, collective agreements, and Ministry initiatives impacting employees, as well as departmental policies and procedures.
- Expert knowledge and experience with HRIS Systems and understanding of connections between
- HR functions and other key stakeholders/departments including Payroll and Finance.
- Exceptional customer service skills and the ability to work with all levels of employees and stakeholders both internal and external to the organization.
- A team player and demonstrated success in collaborating with cross-functional departments and within project teams to achieve desired outcomes.
- Excellent communication skills; proven ability to develop effective written communications; comfortable and competent in training others using Universal Design for Learning principles.
- Experience working on project teams, with specific experience in HRIS system updates, integrations, or implementations considered an asset.
- Demonstrated analytical ability, including analysis and technical reporting
Advanced skills in MS Office (Work, Excel, PowerPoint)
Education and Experience
- Completion of an undergraduate degree in Human Resources Management/ Business with courses in compensation/rewards or a combination of education, training, and experience deemed to be equivalent.
- Minimum of 3 years’ experience working with HRIS systems, compensation, and employee life cycles, in a highly complex, unionized environment.
A minimum of 2 years’ experience in job analysis, job evaluation, and developing descriptions would be an asset.
- Experience in working with ERP systems i.e. Oracle would be an asset
Experience in report writing and working with HR metrics is an asset.
- CHRP is an asset
Salary Range: $82,590-$96,630
To apply online for Posting #3914502 by 4:30 p.m., January 3, 2025, please go to ddsb.ca and submit your application under the section of Careers – Educational Services.
The DDSB is committed to equity and inclusion in the recruitment and hiring of qualified staff who reflect the diversity of our region. We encourage submissions from candidates who represent the various dimensions of diversity. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.
While we appreciate all the applications received, only those to be interviewed will be contacted.
