Job Summary
Job Description
What is the opportunity?
In this role, you will provide administrative assistance/coordination for the Senior Vice President, Enterprise Chief Controls Officer & Strategic Execution, in the Department of the Enterprise COO in the Chief Legal and Administration Office platform.
What will you do?
- Act as the key contact for the executive that you will be supporting.
- Calendar management including prioritizing, scheduling and managing conflicts.
- Responsible for monitoring an inbox to help manage meeting proposals, action items and address and delegate inquiries.
- Support to organize meetings, video and in-person meetings (book meeting location and equipment resources). Set up and coordinate business planning sessions, staff meetings, management meetings, bi-weekly management team meetings and one-on-one’s with direct reports (functional and global).
- As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner.
- Support the overall objectives of the SMT with the coordination of meeting planning and materials, including providing administrative support, organizing of team meetings, helping with town hall meetings, etc.
- Coordinate travel and hotel arrangements for the executive, as needed
- Process monthly expense reports and maintain Vacation Schedule and up-to-date records for the executive within the Vacation & Absence Management (VAM) system. Validate expense reports prior to SVP approval, as required.
- Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met
Other Administrative Duties
- Coordinate with stakeholders and other Third Parties for the organization of conferences/ schedules/ itineraries, etc.
- Work closely with other executive assistants in the organization to effectively plan meetings, events and manage calendar series
- Provide administrative back-up to other executive assistants during vacation and other absences
- Continue to adjust the way we work, supporting the overall goals of the SMT (display agility, utilize new tools and skills (virtual capabilities) and encourage and proactively identify and execute on efficiencies).
- Support the SVP in overall employee engagement activities and contribute to opportunities to drive deeper engagement (i.e. team social events, coffee chat sessions, focus groups, and other connect with SVP opportunities)
- Prepare presentation materials and meeting agendas, as required. Ensure relevant information is accessible, assembled and prepared for meetings.
What do you need to succeed?
Must-have:
- 5+ years’ experience of executive administration or coordinator experience, providing support to senior level management
- Ability with work in a hybrid work-from-home environment with 3+ days in the office per week
- Strong interpersonal and diplomacy skills and comfort in dealing with individuals across all levels of the organization
- Ability to thrive in a collaborative environment with a strong capability to prioritize activities
- Ability to work in a fast-paced environment and deal with change and continuously shifting requirements
- Ability to work efficiently and accurately with minimal supervision
- Highly proficient in Microsoft Word, Power Point, Excel, Outlook
- Ability to create and edit documents, PowerPoint slide decks as per guidance provided
- Strong organizational skills including ability to organize, plan and schedule activities and strong calendar management/scheduling skills
Nice to have
- Bachelor degree
- Solid knowledge of relevant RBC policies and procedures (e.g. vacation and absence management; expense guidelines; travel policy)
What’s in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
- Ability to make a difference and lasting impact
- Work in a dynamic, collaborative, progressive, and high-performing team
- Opportunities to do challenging work
Job Skills
Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software
Additional Job Details
Address:
BAY WELLINGTON TOWER, 181 BAY ST:TORONTO
City:
TORONTO
Country:
Canada
Work hours/week:
37.5
Employment Type:
Full time
Platform:
CHIEF LEGAL & ADMIN OFFICE GRP
Job Type:
Regular
Pay Type:
Salaried
Posted Date:
2025-01-15
Application Deadline:
2025-01-23
Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above
Inclusion and Equal Opportunity Employment
At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.
We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.
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