PLEASE READ:
This is a 4 month contract with potential for extension/ permanent
This role is located downtown Toronto/ hybrid 2 days in office
Successful candidate must be available to start ASAP!
Your new company
Hays Specialist Recruitment has partnered with a large Oncology company located in Toronto, ON. We are looking to hire a Administrative Assistant to join their team on a contract basis of 4 months, which has the possibility of extension/ permanent. This candidate will be working from their Downtown Toronto Office on a hybrid basis.
Your new role
- Provide comprehensive administrative support to the Executive Office, working directly with the CEO, external stakeholders, members of the Board and its committees, and the broader team
- Liaise with senior external executives and their staff including government officials, funding partners and community partners
- Manage the governance cycle of Board and committee meetings including developing agendas and
- packages, minutes, logistics, monitoring of action items and serve as a resource on bylaws and policies
- Act as a trusted partner in discreetly handling sensitive and confidential matters
- Manage and maintain the CEO’s calendar, schedule, travel, expenses
- Prepare communications, correspondence, reports and presentations
- Assist with special projects and initiatives as assigned by the executive team
- Prepare and coordinate venues, materials and catering needs for meetings and events
What you will need to succeed:
- 3 -5 years of senior administrative experience, working with executive offices, within a public sector and/or not-for-profit. Experience in healthcare is considered an asset.
- Completion of college degree/ diploma or equivalent
- Detail oriented and the ability to work with a high degree of accuracy
- Proven organizational and time management skills, with ability to prioritize tasks effectively and respond to fluctuating demands promptly and professionally
- Excellent communication and interpersonal skills and proven ability to handle sensitive and confidential information, demonstrating significant discretion, poise, professionalism, and diplomacy as a voice of the organization
- Expert abilities with MS Outlook, PowerPoint, Word, Excel; basic proficiency with Adobe Acrobat Pro
