Vacancy Title: Business Support Executive Assistant
Vacancy Location: Miramar, Miami, FL (hybrid)
Engagement Type: Permanent, Full-Time
The Role
Are you a highly organized and detail-oriented professional with a knack for business management? Do you thrive in fast-paced environments where your ability to juggle multiple priorities ensures seamless execution of plans? If so, we have an exciting opportunity for you to support our Executive Managing Director, Americas (EMD). At Survitec, we are currently recruiting for a Business Support Executive Assistant to join our Marine team in a hybrid work environment based in sunny Miramar.
Key responsibilities for the Business Support Executive Assistant role include but are not limited to:
Administrative Support
- Provide extensive calendar management and ensure prioritization of requests.
- Coordinate schedules, meetings, travel arrangements, and regional event planning.
- Prepare documents, presentations, and materials from various sources to ensure accuracy and timely delivery.
- Liaise with internal and external clients, stakeholders, and colleagues to optimize the EMD’s time and support leadership initiatives.
- Organize meetings, events, and public appearances, ensuring all logistical details are handled.
- Attend and take minutes in meetings, managing action and decision logs, and preparing agendas for leadership sessions.
Business Support
- Manage assigned business projects with minimal oversight, reporting progress to the EMD.
- Maintain a status overview of our 3rd-party service station network, coordinating agreements, renewals, and cancellations.
- Liaise with legal, sales, and OEM teams to ensure seamless service station agreements and updates.
- Lead the introduction and cancellation of 3rd-party service stations, ensuring all processes are followed and approved.
You will have the opportunity to develop in your role and feel proud of the work you do. Working at Survitec is fast paced but incredibly rewarding.
This is not just another job; this is your career.
About You
Essential criteria:
- Strong planning, prioritization, and communication skills.
- Detail-oriented with the ability to manage multiple tasks without missing deadlines.
- Ability to execute business plans autonomously, maintaining confidentiality.
- University degree or equivalent vocational experience.
- Experience in business management or executive administration, preferably in aviation, marine, automotive, or other highly regulated industries.
- Proficient in Microsoft Office (PowerPoint, Word, Excel).
Desirable
- Fluency in both English and Spanish, enabling effective communication with diverse stakeholders.
Why You Should Work for Us
- Professional Development Opportunities
- Hybrid/ remote work model
- Additional day off to celebrate your birthday.
- Company Anniversary Holiday Benefit
- Gift card vouchers upon reaching 5 years of service.
- Employee Assistance Programme
- Workplace Reward & Recognition scheme
- Health, Dental, Long-Term Disability and Life Insurance Cover
- 401(K) Retirement Benefit
- Bi-weekly Pay Date
- 10 fully paid statutory holidays
- Up to 80-160 hrs annual leave (Depending on length of service)
Who are Survitec and what do we do?
Survitec are the world’s largest survival technology provider. For over 166 years, we have been protecting lives in the air, on land and at sea, through the design, manufacture, and servicing of Survival Technology.
Today, we are a global community of 3,000 professionals with presence in 96 countries partnering with our customers to provide innovative solutions that reduce risk and help keep you safe.
That's why the world's leading maritime, defence & government, energy and aerospace organisations trust us when it matters most and why we have been awarded the Gold Award by the Defence Employer Recognition Scheme
How To Apply
To Apply, please click the Apply button and submit your application via our website.
Please note, we do not accept direct applications via email nor do we accept speculative CVs from recruitment agencies.
Survitec is an equal opportunities employer. Our diverse global workforce protects lives, every single day. We are committed to cultivating an inclusive culture where our people feel valued, appreciated, and free to be who they are at work. Because, to provide service and excellence to our customers we must mirror their diversity. But more importantly because it is the right thing to do.
At Survitec, we want you to have the best possible interview experience with us and we are also committed to creating an inclusive environment. We are happy to make any necessary accommodations to ensure you can showcase your skills to the best of your ability, should you require any reasonable adjustments, please don't hesitate to let us know.
