We have an exciting in-office opportunity in
Victoria, BC, for an experienced
Executive Assistant to support the President and Founder of the
Abstract Group of Companies. Are you a highly organized, proactive, and detail-oriented Executive Assistant with a passion for supporting leaders in both professional and personal capacities?
Collaborating with the President and Founder of this dynamic and fast-paced company, this role is perfect for someone who thrives in multi-faceted environments and enjoys wearing multiple hats—from providing executive support to managing personal tasks and errands.
If this role sounds exciting to you, please be sure to review the full job description to learn more about this new opportunity.
Every day will be different and may include:
- Providing comprehensive administrative support to the President, including calendar management, meeting coordination, correspondence, and document preparation
- Serving as a primary contact, managing communications and ensuring a smooth workflow for daily operations
- Coordinating travel for the President and the Executive Team
- Managing personal errands, including online shopping, household management, coordinating family travel, and booking personal appointments (e.g., health, wellness, and events)
- Coordinating personal events, including family vacations, celebrations, and social gatherings
- Personal budget tracking and expense reporting, and ensuring timely payments and reconciliations
- Liaising with internal teams and external contacts to prioritize the President's time and projects
- Anticipating needs and proactively addressing challenges before they arise.
Requirements
The Executive Assistant we are looking for brings:
- Proven experience in an Executive Assistant, Personal Assistant, or Office Manager role, with a minimum of five (5) years of experience supporting a senior leader in a fast-paced environment
- Related post-secondary education is preferred.
- Financial acumen is required with a proven ability to maintain personal budgets, banking, and accounts payables for personal accounts
- Tech savvy with strong proficiency in MS Office and Office 365, and a desire to utilize the latest office technologies to improve efficiencies
- Basic legal knowledge (e.g. reviewing contracts or coordinating with legal teams) would be an asset
- A vehicle and current driver's license is required
Skills and Attributes that will help you thrive:
- Demonstrated ability to multitask, prioritize daily workloads, and work in a self-directed manner
- Outstanding organizational and time management skills
- Excellent verbal and written communications skills
- A proactive, problem-solving mindset, with the flexibility to adapt to changing needs
- Demonstrated ability to exercise discretion and confidentiality
How To Apply:
If you know that you are the stand-out candidate we are looking for, we encourage you to apply.
This opportunity will remain open until a suitable candidate is found. We thank all applicants who apply; however, after initial acknowledgment, only those selected for further consideration will be contacted.
Benefits
- A highly competitive compensation package including a salary of $80,000 - $100,000
- 3-4 weeks of vacation
- Company paid extended health, dental, and vision coverage
- Opportunity to be part of a vibrant, innovative company that values initiative and personal growth
