Job Description
Join a dynamic Canadian charitable organization dedicated to dismantling systemic barriers and enhancing Black communities' social and economic well-being. We are seeking an energetic and motivated Executive & Administrative Assistant to support our CEO and Executive Director's office.
This pivotal role is integral to our organization's leadership efficiency, requiring a candidate who excels in a dynamic environment. The successful applicant will provide top-tier, confidential support, manage leadership tasks with precision, and demonstrate meticulous attention to data.
This is 3 months opportunity with the possibility of extension, and it's a hybrid model.
If you are interested, apply today!
Advantages
-Start date: Feb 18th,2025
-3 months contract with the possibility of an extension
-Hybrid work model
-Office located in the heart of Downtown Toronto
-Opportunity to work for an organization whose mandate involves significant social impact
Responsibilities
Communication & Correspondence
- Prepare standard correspondence and assist with internal/external communication
- Monitor, screen and respond to incoming communications, distributing as necessary.
- Develop and maintain external communications, including managing contact lists
Meeting & Event Coordination
- Coordinate and manage calendars for the CEO, board and leadership team, including external meetings
-Organize administration for board, leadership and external meetings in a hybrid environment
- Assist with the development of meeting agendas and take notes during meetings
- Facilitate travel arrangements for the CEO, Board and leadership team as needed
Documentation & Reporting
- Conduct research, prepare documents for review and create presentations
- Update the board and leadership portals with relevant document
-File, retrieve and maintain records and reports
Administrative Support
- Timely completion of monthly expense reports, ensuring compliance with company policies
- Provide general office administrative Support, managing complex tasks independently
- Assist in the development and maintenance of relevant systems and processes
Qualifications
-Proven 3+ years’ experience as an executive assistant or a similar administrative
-support experience in a fast-paced and dynamic environment
-Excellent written and oral communication skills with a keen eye for detail
-Proficient with Microsoft Office tools, including Word, Excel, Outlook and
-PowerPoint, (SharePoint) and social media platforms
-Ability to manage multiple projects and meet deadlines independently
-Ability to conduct research and create reports or presentations
-Excellent business acumen, interpersonal skills, and sound judgment
-Ability to handle confidential information with discretion and integrity
-Ensures integrity in personal and organizational practices.
-Proactive problem-solving and decision-making skills
-Excellent time management and organization skills, supported by relevant systems and processes
-Ability to learn quickly and adapt to new information
-Bi-lingual (French/English) is an asset
