Financial Business Administrator

City of London • Remote (Hybrid) • 1w ago

File Number:	2208	Employee Group:	Mgmt Non Union
Service Area:	Finance Supports	Division:	Financial Planning and Business Support
Job Type:	Full-Time Permanent	# of Openings:	1

Summary of Duties:

The Financial Business Administrator assists in the management of the Division, providing financial and administrative support to various Service Areas. Additionally, the Financial Business Administrator advises or directs financial operations or financial reporting areas, manages a team of employees, and completes related projects that support the strategic goals and objectives of the Division.

Work Performed:

Provide leadership in the coordination and delivery of programs, initiatives, policies, projects, planning that contribute to the implementation of strategic initiatives for the Financial Planning and Business Supports Division to meet the Council’s Strategic Plan.
Provide leadership in the execution and delivery of services and programs in the following areas of accountability:
- Make recommendations to Service Areas on the development and implementation of the program budgeting and management reporting system including the implementation of improved methods of budget formulation and review, setting of priorities, definition of objectives, refinement of performance criteria, and development of short and long range forecasting techniques.
- Perform process and/or service reviews as required. Document processes and procedures and assists with policy development.

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Assist with the development and implementation of multiple program budgets, business plans, performance measures, dashboards, and scorecards ensuring compliance with various Service Area objectives and needs.
Provide financial business support to the Service Area for all financial information, business systems and processes (payroll, accounts payable, accounts receivable, purchasing, asset management, corporate systems, etc.) including development of specialized models or analysis tools.
Provide leadership, guidance and support to the development and implementation of strategic and business planning process for Service Areas, including the development of business cases.
Ensure that proper program monitoring and reporting takes place within approved Provincial, Corporate and Divisional policies and budgets.
Develop Purchase of Goods and Services agreements between the City of London and local organizations in line with the corporate policies and procedures.

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Liaise with various Federal, Provincial and local authorities with regard to guidelines, subsidies, and other regulations as they relate to Service Areas.
Manage the preparation of federal and provincial subsidies, grant programs and subsidy claims.
Provide effective and efficient support services of an administrative and financial nature.
Oversee and provide input to the development and implementation of employee development and training programs.
Manage grant programs as required through the strategic funding framework.
Liaise with and assist internal and external auditors as required.
Manage employees including hiring, administration, and performance aspects of reporting employees. Respond to sensitive and confidential human resource issues as required.
Encourage and support employee participation and commitment to divisional and organizational objectives. Actively mentor, provide development opportunities and build team performance with direct reports.
Provide updates, information and recommendations to the Senior Financial Business Administrator on priorities with responsibility to operationalize identified goals and strategies.

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Identify and recommend internal controls in the form of policies, procedures, practices in relation to the general and specific risks of the Corporation; ensure internal controls are implemented, monitored and reported on specific to the Unit.

Promote and foster working relationships with employees and bargaining units and ensure consistent application of collective agreements.
Fairly and consistently administer provisions of various collective agreements to promote resolution of grievances.

Build and support employee commitment to a high level of performance in all areas of customer service, employee safety and delivery of individual goals and objectives.
Engage in opportunities to work across Divisions and Service Areas in support of enterprise-wide collaboration.
Demonstrate commitment to anti-racism, anti-oppression, and human rights through interactions with community partners, employees and individuals and implementation of policies, programs and protocols that reflect this commitment.

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Demonstrate commitment and adherence to Health and Safety legislation and programs; and actively promote a culture of safety with direct reports.
Prepare reports for Council and various Committees as required. Represent the Division at standing committees, special committees, administrative, intergovernmental and other meetings as required.
Identify, recommend, adapt and implement innovative and effective work practices and procedures to improve service delivery and the business responsibilities of the team.
Recommend and develop processes and tools needed to increase efficiencies and improve the effectiveness of services provided by the Financial Planning and Business Supports Division.
Implement strategies to track performance measures for deliverables, using appropriate data collection and analytics.

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Adhere to the Procurement of Goods and Services Policy; includes the responsibility of delegation of procurement initiation approval authority and delegation of approval authority for professional consulting services as per policy amounts.

May represent the Division on the various boards and committees of external organizations, associations and government partners to promote the City of London as a leader, share best practices, build relationships, and recommend solutions.

Qualifications:

Completion of a University Degree together with a Chartered Professional Accountant designation and 7 years of experience in an accounting environment, or an equivalent combination of related professional and lived community experience. Two years of managerial and supervisory experience.

Skills and Abilities:

Demonstrated knowledge and experience in public sector financial practices with an understanding of the Unit’s programs and services and how the work of the area aligns with the objectives of the Division.
Strong verbal, written, interpersonal, communication, facilitation, and presentation skills.
Demonstrated analytical and business planning skills with a proven track record for effectively implementing and monitoring programs and services.
Demonstrated positive and proactive leadership capabilities, adept at leading a group of employees, contracted services and consultants; demonstrated commitment to developing high performance teams.
Demonstrated ability to inspire the people they lead through productive and honest dialogue, with personal integrity and actions.
Ability to be a trusted advisor and/or advocate in sensitive and/or emotionally charged situations.
Demonstrated perseverance and resilience in addressing and escalating as required, challenges and emergent issues.
Proven commitment to the safety of employees with knowledge of the Occupational Health and Safety Act and applicable regulations as it relates to the position.

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Ability to provide a high level of attention to detail, make sense of data and solve problems.
Highly developed interpersonal and customer services skills, including conflict resolution and problem solving; demonstrated success leading or supervising employees.
Ability to understand and convey the importance of service delivery; and develop and implement initiatives that support customer service.
Demonstrated effective interpersonal and customer services skills, including conflict resolution and problem solving; demonstrated ability to effectively communicate with diverse populations, experience working collaboratively with organizations, clients, and other stake holders. Political acumen to identify and manage issues.
Proficient in MS Office Suite (Word, Excel, Outlook), and financial management and related software applications, with experience using J.D. Edwards an asset.