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Resources Office Manager
Vancouver, BC Full-time $59015.56-$66749.47/year
Position: Office Manager
Status: Permanent Full-time
Department: Resources
Location: 3284 East Broadway, Vancouver BC
Classification: Grid 15 - Delegated
Salary: $2,262.06 to $2,558.50 bi-weekly
At VACFSS, we ensure that the rights, safety, well-being and spirit of Indigenous children and families are upheld, honoured, and protected. We strive to eliminate oppression, discrimination, and marginalization within our community. We acknowledge and honor the inherent wisdom, capacity, and resourcefulness of our community in designing programs and services to care for our own children and families. Accordingly, we are dedicated to planning, developing, and implementing creative and innovative Indigenous programs and services in collaboration with members of our community and other agencies.
- Join an Agency that strives to provide services to strengthen Indigenous families culturally and spiritually!
- Receive a competitive salary of $59,015.56 - $66,749.47 annually PLUS a comprehensive benefits package!
- Take on a challenging role that provides membership in the Public Service Pension Plan!
Job Summary
VACFSS is looking for a motivated Office Manager for the Resources department. This position requires the training, mentoring, supervising, performance management and the overseeing of work assignments for administrative support staff. The Office Manager will demonstrate teamwork, leadership, organizational and interpersonal skills.
The Office Manager will will be responsible to ensure all Resource duties including caregiver contracts, Resources filing, off-site filing, criminal record checks, visa credit card reconciliation and cheque requisitions are all completed by the required deadlines. Support will be required for the Recruitment of foster caregivers, which will include mail outs and applications, and contract processing. Coordination of the Foster Caregiver Appreciation dinner and Caregiver Cultural Camp annually, including other tasks and projects as required by the Resources Program Manager that are consistent with the classification of the position. Weekly supervision meetings with each Resources administrative assistant as well as bi-weekly team meetings.
This position involves participating in OSH meetings, completing OSH minutes, completing OSH Rupert Office tasks, and filing of OSH information. You will ensure the safety of the building as well as follow-up regarding building maintenance, repairs, and coffee/water services, and ordering/monitoring personal protective equipment (PPE) for office staff. You will provide cross Program coverage when the Guardianship Office Manager is on leave including supervision of the Guardianship administrative assistants.
A complete position profile will be made available to candidates at the time of the interview.
Key Competencies
- Relational Engagement
- Leadership
- Collaborative Planning and Decision Making
- Emotional Competency
- Resilience
- Cultural, Spiritual Expression
Qualifications
Education, Training and Experience:
- A diploma in a business or administrative program; and
- A minimum of one-year previous supervisory experience including supervision/leadership training; and;
- A minimum of five years administrative experience demonstrating progressive responsibility is required; or
- An equivalent combination of education and experience may be considered.
- Experience and proficiency in using Windows-based computer applications is required;
- Demonstrated strong organizational skills and conflict resolution skills are required.
- Experience in a nonprofit organization is preferred.
- Experience with MCFD MIS and DTS data systems preferred.
Note
- This position requires Union membership.
- Applications will be accepted from applicants of all genders.
- Remote work is unavailable.
Benefits
- Extended health and dental
- Group life and AD&D
- Employee and Family Assistance Program
- 100% employer-paid premiums
- 3 weeks of vacation
- Public Service Pension Plan
- Access to VACFSS’ Staff Cultural Clinical Counselor, Elder
- Access to Indigenous Cultural Teachings as coordinated by the Agency
- Participation in the flex program after completing probation.
Application Process
We thank all candidates for their interest; however, only those selected for an interview will be contacted. VACFSS values a diverse work force, preference may be given to qualified Indigenous candidates as per Section 41 of the Human Rights Code.
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