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Office Manager

Targeted Talent • Richmond, CA • 4w ago

Job Description

Job Description

Job Summary:

The Office Manager will oversee the general administrative function and activities of the office.

You Will:

Oversee the daily work activities of the office.

Provide high-level administrative support and assistance to the CEO and other assigned leadership staff.
Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
Arrange travel and accommodations for executives.
Schedule and attend meetings on behalf of executives, taking notes and recording minutes.
Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff.
Perform office tasks including maintaining records, ordering supplies, and performing basic HR functions.
Oversee telephone services, email correspondence, and mail distribution.
Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
Perform or facilitate maintenance of office equipment including cleaning, maintenance, and repairs.
Oversee petty cash fund.
Maintain inventory of office supplies; orders new supplies as needed.
Maintain office files; implements an efficient system for other staff to access files and records.
Perform other related duties as assigned.

You Have:

Associates degree required; Bachelors degree in Business Administration or related field preferred.
At least two years of administrative and clerical experience required.
Ability to type at least 60 words per minute.
Extensive knowledge of office management procedures.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Proficient with Microsoft Office Suite or related software.

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