Job Title: Property Administrator
Location: Mississauga, ON
Work Arrangement: Onsite
Contract Duration: 8 Months
Responsibilities
• Respond to tenant inquiries and requests via phone, email, and ticketing system
• Maintain calendars and coordinate meetings and special events for multiple teams
• Code invoices and prepare invoice batches for processing
• Assist with projects assigned by the Property Manager, Engineering Manager, and Property Accountant
• Deliver exceptional customer service in a dynamic, fast-paced environment
• Administer contract agreements and input required data for review with the Property Manager
• Manage conference room reservations and maintain office systems (phones, filing, supply orders, general organization)
• Create purchase order requests for facilities-related expenses and projects (Nexus)
• Verify, approve, and file Certificates of Insurance (COIs) for vendors
• Update Line of Business (LOB), vendor, and staff contact lists
• Coordinate in-house and vendor services for facilities operations (janitorial, pest control, lamping, carpentry, maintenance)
• Compose documents such as agreements, correspondence, memos, reports, charts, and tables as requested
• Upload documents (invoices, COIs) to SharePoint
• Screen incoming calls, handle routine matters, and escalate calls requiring management attention
Experience
• Minimum 2 years in an administrative support role within a professional office environment
• High School Diploma or equivalent required; Bachelor’s degree preferred
• Advanced proficiency in Microsoft Office Suite, YARDI
• • Excellent customer service skills
• Strong attention to detail and ability to follow through in a fast-paced environment
