Job Description: Supply Chain Coordinator
Location: Bevmax Inc. Airdrie, AB.
Department: Operations / Supply Chain
Reports To: VP of Operations
About Bevmax
Bevmax is a beverage co-packing company committed to quality, efficiency, and partnership. We take pride in what we produce, focus on solutions, spread positivity, and speak up to continuously improve how we operate and serve our customers.
Position Summary
The Supply Chain Coordinator is responsible for supporting day-to-day supply chain activities, with a primary focus on procurement, inventory management, and customer ingredient quoting. This role plays a critical part in ensuring materials are available to support production schedules while maintaining accurate inventory and cost control.
Key Responsibilities
Procurement
- Source and procure ingredients, packaging materials, and other production-related supplies
- Issue purchase orders and follow up with suppliers to ensure on-time delivery
- Maintain strong working relationships with vendors and resolve supply or quality issues
- Liaise with R&D Project Manager and QA department for new supplier/materials onboarding on the following tasks
- Source ingredient samples from suppliers, evaluating cost, lead times, and minimum order quantities (MOQs)
- Understand requirements from QA, Operations, R&D for any new or changed sourcing
- Negotiate with suppliers to improve pricing, reduce MOQs, and optimize lead times
Inventory Management
- Monitor inventory levels to support production requirements
- Coordinate inventory counts and assist with reconciliation and variance investigation
- Maintain accurate inventory records within inventory/production management systems
Customer Ingredient Quoting
- Prepare and maintain ingredient cost quotes for customers
- Work with sales, operations, and finance to ensure pricing accuracy on all items, including freight, brokerage, duties, & materials
- Update quotes based on supplier pricing changes or formulation updates
- Communication of quotes to customers
- Internal communication to accounting of approved quotes that need invoicing
- Ensuring payment receipt from customers prior to ordering materials
Systems & Reporting
- Use inventory and/or production management software to track materials and usage
- Generate reports related to inventory levels, usage, and procurement activity
- Support continuous improvement initiatives related to supply chain processes
Qualifications & Experience
- Post-secondary education in Supply Chain Management, Business, or related field preferred
- 2+ years of experience in supply chain, procurement, or inventory roles
- Experience with inventory/production management software is an asset
- Strong Excel skills and attention to detail
- Excellent communication and problem-solving abilities
