Job Purpose
The Temp Office Administrator is responsible for the effective day-to-day management of the Nairobi office, ensuring smooth operations, financial administration, staff support, and a professional working environment. The role provides administrative and coordination support across Operations, Finance, HR, and IT, and acts as the central point of contact for staff, visitors, suppliers, and service providers during the short-term period mentioned.
Key Responsibilities
Office Premises & Operations
- Answer, screen, and/or transfer correspondence.
- Collect mail from PO box bi-weekly and ensure postal box renewal payments are done on time.
- Welcome and receive visitors.
- Arrange appointments, meeting rooms and conference facilities and compile and distribute information and materials for meetings and training sessions (including catering if required)
- Transcribe meeting minutes and distribute timeously.
- Keep inventory of office stationery, equipment etc.
- Organize travel for staff (including flights, transportation, visa applications and/or appointments, completion of travel documentation, arrangement of foreign currencies, accommodation etc.)
- Manage insurance renewal processes.
- Manage courier services.
- Arrange internal and external events.
- Access management of the Nairobi office i.e., office biometric access
- Manage maintenance of the office such as repairs etc.
- Manage communication between the company and building management
- Manage petty cash and provide expense report on the same.
- Follow up on supplier invoices, utility bills and coordinate payments with finance
- Follow up on relevant permits and licenses for the office.
- Support with onboarding of new employees, including registration of SHA, NSSF, KRA PIN etc
- Support with supplier registration process.
- Provide support to the team in ad-hoc duties where needed.
Key Skills & Experience
- Proven experience in an Office Manager, Office Administrator, or similar role.
- Experience supporting finance, HR, and operational processes.
- Comfortable working with financial systems (experience with Deltek Vantagepoint is an advantage).
- Strong interpersonal and communication skills.
- Ability to work independently and manage multiple priorities.
- Good communication skills - written and verbal.
- Excellent time management skills and ability to multi-task and prioritise work.
- Attention to detail and problem-solving skills.
- Strong organizational and planning skills.
- Ability to take initiative.
- Detail-orientated.
- Must be able to work in a fast-paced environment.
- Must be able to work with diverse personalities.
Minimum Requirements
- Grade 12
- Minimum 3 years’ experience in an administrative role
- Proficiency in MS Office, Intermediate to Advanced MS Excel and MS Word and PowerPoint knowledge is critical.
- Knowledge of clerical and administrative procedures and systems.
- Driver’s license and own vehicle would be an advantage
SLR’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. We actively encourage and welcome people with various disabilities to apply. SLR is committed to an organisational culture that recognises, appreciates, and values diversity & inclusion.
