Program & Administrative Coordinator, Physician Compensation & Negotiations
Doctors Nova Scotia
Office Location: Dartmouth, NS
Closing Date: July 8, 2026
Salary Range: $47,823.56 - $59,781.48
Doctors Nova Scotia (DNS) is the professional association representing all physicians in the province, with over 5,500 members including practicing and retired physicians, medical students, and residents. As the collective voice of physicians in Nova Scotia, the association is committed to working with health-system partners to ensure the province can recruit and retain skilled physicians while continuously improving patient care.
Reporting to the Director, Physician Compensation and Negotiations, the Program & Administrative Coordinator is a vital member of the team, ensuring the effective coordination of meetings, programs, and projects related to physician agreements and compensation. This role requires a high degree of organization and the ability to manage competing priorities in a fast-paced, confidential environment. This is a designated position open only to candidates who identify as Indigenous, African Nova Scotians or other Racially Visible Persons, Persons with Disabilities, and 2SLGBTQ+.
Core Responsibilities
In this role, you will provide comprehensive administrative and operational support to the Physician Compensation and Negotiations team, as well as Legal Counsel and the Privacy Officer. Your responsibilities include:
- Administrative Coordination: Manage calendars, schedule virtual and in-person meetings, and coordinate all logistics. Prepare and distribute meeting materials, take minutes upon request, and track action items to ensure timely follow-up.
- Committee & Program Support: Serve as the primary point of contact for committees and working groups related to the Physician Agreement and Clinical/Academic Funding Plan Agreement (C/AFP).
- Data & Reporting: Assist with reporting requirements, including drafting annual Targeted Project Funding (TPF) workplans and quarterly reports for the Department of Health and Wellness. Maintain tracking systems for fee applications and billing audit activities.
- Physician Liaison: Assist physicians with audit and appeal processes and handle correspondence and inquiries with a high level of professionalism.
- Office Operations: Provide front desk coverage and support to the broader administrative team while proactively identifying opportunities to improve workflows and communication.
Qualifications
You are a proactive administrative professional who takes initiative and enjoys working both independently and collaboratively.
- Education: A post-secondary diploma in office administration (or an equivalent combination of education, training, and experience).
- Experience: A minimum of five (5) years’ experience in an administrative role.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Organizational Excellence: Exceptional time management skills and a high level of attention to detail and accuracy.
- Communication & Discretion: Strong written and verbal communication skills with the proven ability to handle sensitive and confidential information with absolute discretion.
- Adaptability: Ability to manage multiple priorities in a fast-paced environment, including occasional evening meetings.
Why Join Doctors Nova Scotia?
At DNS, people are valued and the organization is passionate about its work. It offers an award-winning culture built on trust, accountability, and flexibility.
- Flexible Work Options: DNS supports remote work and flexible hours to help maintain a productive and positive organizational culture.
- Comprehensive Benefits: Employees have access to a defined benefit pension (NSHEPP), health and dental coverage, and an Employee and Family Assistance Program.
- Wellness & Vacation: DNS provides a flexible Health & Wellness benefit and three weeks (15 days) of paid vacation to support employee wellbeing.
To learn more about Doctors Nova Scotia, please visit: http://www.doctorsns.com/
Doctors Nova Scotia is committed to developing and supporting a more diverse, inclusive and equitable environment for both physicians and staff. Their goal is to have a diverse workforce that represents the individuals they serve. This is a designated position open only to candidates who identify as Indigenous, African Nova Scotians or other Racially Visible Persons, Persons with Disabilities, and 2SLGBTQ+.
If you are a member of one or more of these equity groups, please self-identify on your application.
Equity, diversity, inclusion, reconciliation, and accessibility, or EDI(R)A, are embedded in Doctors Nova Scotia’s work and guided by an EDI(R)A framework. They support these commitments through ongoing education, policies, external assessments, and active staff-led committees, including an EDI(R)A Committee and a Truth and Reconciliation Committee. They apply an equity lens to their organizational decision-making.
How to Apply
Please submit your resume online by clicking “Apply.” Should you require accommodation during the selection process or have any questions regarding how DNS supports a safe and inclusive workplace, you are encouraged to inform us or contact Greg Dickie in confidence at gdickie@royerthompson.com.
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