Accounts Payable

Continuing Contract

Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12. Here, every day students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.

Bound by our belief in the power of girl-centred education, Crofton House School fosters a strong sense of community among educators, staff, students and families. Here, everyone can contribute to the strength of our school– including you.

We offer extensive professional development opportunities, competitive compensation and a comprehensive benefits package. Our 10-acre campus provides modern facilities, as well as beautiful outdoor spaces and a daily connection to nature.

Reporting to the Controller, the Accounts Payable position performs the day-to-day tasks associated with full cycle accounts payable processing and is responsible for ensuring compliance with proper controls and authorizations.

This role is based in-person at our campus in Kerrisdale.

Key Accountabilities/Responsibilities:

Process vendor invoices and employee non-payroll expenditure with the appropriate supporting backup (ie: purchase orders, director approvals, etc.)
Follow-up on outstanding requisitions and purchase orders
Manage and process school issued credit card payments with appropriate supporting documentation
Process bi-weekly cheque runs/electronic payments and any off-cycle payment runs as needed
Respond to all vendor enquiries in a timely and effective manner
Reconcile and manage petty cash accounts
Manage and maintain the vendor database and accounts payable ledger in Sage 300
Support the expense accrual process and data analysis, as well as provide ad-hoc documentation and information to auditors
Manage the filing and archival process of vendor files
Identify improvements or areas for increased efficiency within the accounts payable process

Knowledge, Skills & Abilities:

Patience and willingness to investigate and handle issues independently
Strong problem solving and time management skills
Strong technical skills and advanced knowledge of Excel
Ability to build good relationships with vendors and other school departments
Accurate data entry skills and attention to detail
Excellent communication and interpersonal skills
Ability to handle multiple priorities
High degree of diplomacy, discretion and confidentiality

Qualifications & Experience:

Advanced abilities with Excel
Proficient with Microsoft & Google Workspace
Knowledge of Sage 300 preferred

Employment and Application Details:

This role is scheduled to start immediately.

Employees of Crofton House School receive competitive compensation and support for professional, educational and leadership development. Employees are entitled to three weeks paid vacation plus 18 Admin Days (paid days off when the School is closed). Please note that applicants must be able to legally work in Canada and successfully complete a criminal record check.. Applications will be reviewed as soon as they are received.

Compensation: $52,000 - $58,000

Please include the following with your application:

A cover letter and current resume that outlines exact dates of employment, the organization, job title and responsibilities. If you have gaps in your employment history, please advise as to why.
Please clearly identify your educational background and history of professional development related to this position.

Apply online at www.croftonhouse.ca/careers.

We thank all candidates in advance. We will, however, contact only those selected for an interview. No phone calls, please.

About Crofton House School

Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12. Here, students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.

Our approach supports the whole girl in her social, emotional, physical and intellectual development. Girls are able to discover and pursue their own paths, developing the confidence and capacity to thrive and positively influence the world around them.

Established in 1898, the Crofton House has a long history of girl-centred education. Today, the School has over 900 students and almost 200 staff members learning, working and playing on our 10-acre campus in Vancouver.

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