Job Description

JOB TITLE: Program Assistant, Human Resources

DEPARTMENT: Corporate Support Services

NUMBER OF POSITIONS: 4

JOB STATUS & DURATION: Temporary - May 12, 2025 to August 31, 2025

HOURS OF WORK: 35-hour workweek

LOCATION: Hybrid Model – when working onsite, you will report to the location of City Hall.

HOURLY RATE: $18.11

JOB TYPE: Management and Administration

POSTING DATE: January 13, 2025

CLOSING DATE: January 31, 2025

Are you a student who is interested in Human Resources and looking for an opportunity to grow? This is a great way to develop your career and enhance your work portfolio. These opportunities allow students to gaining valuable work experience and a chance for networking.

Area Of Responsibility

Reporting to the Senior Manager/Manager/Coordinator, the Program Assistant, HR provides program and administrative support to the various functional teams in Human Resources such as Talent Acquisition, Employee Relations, Labour Relations, Compensation & Benefits, Organizational Development, HR Administration and Health, Safety & Wellness, by assisting in day-to-day duties, ensuring effective delivery of services and responses to general inquiries received by the section.

- Respond to employee and external client inquiries/concerns and provide information regarding programs and services, and escalates to appropriate City staff as required
- Assist and collaborate on the sectional programs and special projects
- Provide administrative support including physical and electronic filing, preparing memos and formatting reports
- Maintain records, documentation, and prepare reports as required
- Process online forms and provide support on sectional workflow procedures
- Assist with data entry and tracking, and maintain data integrity
- Maintain an understanding of department programs and services
- Understand and adhere to Corporate Policies & Procedures, Confidentiality Guidelines, Emergency Procedures and Health and Safety Standards
- Attend meetings/training as required

Education

SELECTION CRITERIA:

- Working towards a degree or diploma in Human Resources, Industrial or Labour Relations, Business Administration, Finance, Accounting or a similar discipline

Required Experience

- Demonstrated working knowledge of Human Resources specific principles

Other Skills And Assets

Effective customer service skills and communication skills
Effective time management and organizational skills
Proficient in Microsoft Office applications including Outlook, Word, Excel and PowerPoint
These positions are funded through the Canada Summer Jobs Program (2025) and all applicants must meet specific eligibility criteria. For Eligibility Criteria please visit https://www.canada.ca/en/employment-social-development/services/funding/canada-summer-jobs/screening-eligibility.html
Various tests and/or exams may be administered as part of the selection criteria.
Preference will be given to students that have a permanent residency in Brampton.
The City is an equal opportunity employer. We are committed to nurturing diversity, equity and inclusion across the organization. As a part of this commitment, the City aims to increase the representation of students from equity-deserving groups, including but not limited to persons who identify as Black, Indigenous and racialized. Persons identifying as members of these equity-deserving groups are particularly encouraged to apply. All applications for this position will be considered.

Interview: Our recruitment process may be completed with video conference technology.

If this opportunity matches your interest and experience, please apply online by clicking the button above by January 31, 2025 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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Program Assistant, Human Resources