Overview

As the Office Administrator, you will be a key player in ensuring the smooth operation of our Calgary headquarters while supporting our broader North American team. This role is ideal for a highly organized, resourceful, and proactive professional who thrives in a fast-paced environment.

Your primary focus will be to provide operational, administrative, and compliance support, ensuring efficient day-to-day functions across our business. Your ability to anticipate needs, solve problems, and support our team are vital to our success.

Core Responsibilities

Contracts Administration:

Ensure contract compliance by tracking upcoming renewals and collaborating with Program Managers to address expirations
Maintain accurate records in SharePoint, ensuring contracts are up to date and accessible

Human Resource Operations:

Improve HR efficiency by keeping policies, procedures, and employee documentation organized and current
Enhance employee experience by managing benefits administration and responding to inquiries
Streamline onboarding and offboarding by ensuring proper coordination of equipment, documentation, and internal processes
Develop internal communication tools by creating and refining HR templates and forms
Ensure operational readiness by managing IT equipment distribution and returns

Compliance / Safety / Insurance:

Strengthen compliance by coordinating background checks and overseeing adherence to safety protocols
Mitigate risk by ensuring insurance requirements are met for employees, vendors, and subcontractors
Ensure seamless contract execution by obtaining and maintaining accurate insurance documentation

Sales / Marketing / Communications:

Increase brand presence by organizing trade shows, branded materials, and promotional merchandise
Maintain necessary permissions for marketing initiatives
Assist with coordination of account review plans

Office Administrative Support:

Ensure a well-functioning office environment by managing supplies, resources, and systems efficiently
Serve as the primary point of contact for administrative support, addressing needs promptly
Lead safety initiatives by managing fire warden responsibilities and ensuring compliance with safety regulations
Enhance office efficiency by coordinating facility management and vendor interactions
Optimize scheduling and travel logistics by handling meeting bookings, event coordination, and travel reservations
Manage office inventory by maintaining adequate supplies and equipment distribution
Foster a strong team culture by organizing social events, team meetings, and company-wide initiatives
Improve communication flow by managing incoming calls, emails, and internal inquiries effectively
Support workplace engagements through active participation in the Social Impact Committee

Requirements

5+ years of administrative experience in a professional office environment
Post-secondary education in Business Administration, Office Management, or a related field
Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, SharePoint, Teams)
Exceptional attention to detail, organization, and problem-solving skills
Ability to multitask and prioritize competing demands effectively
Strong written and verbal communication skills
Ability to work independently while collaborating effectively with teams
Experience in HR administration, compliance, or contract management is an asset
Must be legally eligible to work in Canada (we are unable to sponsor work visas at this time)
Must reside in the Calgary, Alberta area

What You Bring

A self-starter mentality, with the confidence and resourcefulness to take initiative, solve problems independently, and strive to become the go-to person in the office
A customer-service mindset, ensuring team members receive efficient support
An enthusiastic and proactive attitude, taking ownership of tasks and challenges
A commitment to confidentiality, handling sensitive information with discretion
A solutions-oriented approach, always looking for ways to streamline processes
A natural ability to build relationships and create a welcoming office environment

Benefits

WHY JOIN US?

A collaborative, hybrid work model - flexibility with a balance of in-office and remote work
Career growth opportunities - training, mentorship, and leadership development
A dynamic and supportive team - work with passionate professionals who value your contributions
Competitive compensation and benefits - because we value your well-being
A people-first culture - where you're not just an employee, but a valued member of our team

INCLUSION AT REVISIONZ

Diversity is our strength, and inclusion is our commitment. We foster a respectful, supportive, and empowering environment where everyone belongs. Hiring decisions are based on merit, and we encourage candidates from all backgrounds to apply. If you need accommodations during the recruitment process, let us know—we're happy to support you. Research shows that women and people of color often hesitate to apply unless they meet every qualification, but we value potential as much as experience. If you're excited about this role, we encourage you to apply—you may be the perfect fit for this or another opportunity with us.

ReVisionz Inc.

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Office Administrator