Overview
As the Office Administrator, you will be a key player in ensuring the smooth operation of our Calgary headquarters while supporting our broader North American team. This role is ideal for a highly organized, resourceful, and proactive professional who thrives in a fast-paced environment.
Your primary focus will be to provide operational, administrative, and compliance support, ensuring efficient day-to-day functions across our business. Your ability to anticipate needs, solve problems, and support our team are vital to our success.
Core Responsibilities
Contracts Administration:
- Ensure contract compliance by tracking upcoming renewals and collaborating with Program Managers to address expirations
- Maintain accurate records in SharePoint, ensuring contracts are up to date and accessible
Human Resource Operations:
- Improve HR efficiency by keeping policies, procedures, and employee documentation organized and current
- Enhance employee experience by managing benefits administration and responding to inquiries
- Streamline onboarding and offboarding by ensuring proper coordination of equipment, documentation, and internal processes
- Develop internal communication tools by creating and refining HR templates and forms
- Ensure operational readiness by managing IT equipment distribution and returns
Compliance / Safety / Insurance:
- Strengthen compliance by coordinating background checks and overseeing adherence to safety protocols
- Mitigate risk by ensuring insurance requirements are met for employees, vendors, and subcontractors
- Ensure seamless contract execution by obtaining and maintaining accurate insurance documentation
Sales / Marketing / Communications:
- Increase brand presence by organizing trade shows, branded materials, and promotional merchandise
- Maintain necessary permissions for marketing initiatives
- Assist with coordination of account review plans
Office Administrative Support:
- Ensure a well-functioning office environment by managing supplies, resources, and systems efficiently
- Serve as the primary point of contact for administrative support, addressing needs promptly
- Lead safety initiatives by managing fire warden responsibilities and ensuring compliance with safety regulations
- Enhance office efficiency by coordinating facility management and vendor interactions
- Optimize scheduling and travel logistics by handling meeting bookings, event coordination, and travel reservations
- Manage office inventory by maintaining adequate supplies and equipment distribution
- Foster a strong team culture by organizing social events, team meetings, and company-wide initiatives
- Improve communication flow by managing incoming calls, emails, and internal inquiries effectively
- Support workplace engagements through active participation in the Social Impact Committee
Requirements
- 5+ years of administrative experience in a professional office environment
- Post-secondary education in Business Administration, Office Management, or a related field
- Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, SharePoint, Teams)
- Exceptional attention to detail, organization, and problem-solving skills
- Ability to multitask and prioritize competing demands effectively
- Strong written and verbal communication skills
- Ability to work independently while collaborating effectively with teams
- Experience in HR administration, compliance, or contract management is an asset
- Must be legally eligible to work in Canada (we are unable to sponsor work visas at this time)
- Must reside in the Calgary, Alberta area
What You Bring
- A self-starter mentality, with the confidence and resourcefulness to take initiative, solve problems independently, and strive to become the go-to person in the office
- A customer-service mindset, ensuring team members receive efficient support
- An enthusiastic and proactive attitude, taking ownership of tasks and challenges
- A commitment to confidentiality, handling sensitive information with discretion
- A solutions-oriented approach, always looking for ways to streamline processes
- A natural ability to build relationships and create a welcoming office environment
Benefits
WHY JOIN US?
- A collaborative, hybrid work model - flexibility with a balance of in-office and remote work
- Career growth opportunities - training, mentorship, and leadership development
- A dynamic and supportive team - work with passionate professionals who value your contributions
- Competitive compensation and benefits - because we value your well-being
- A people-first culture - where you're not just an employee, but a valued member of our team
INCLUSION AT REVISIONZ
Diversity is our strength, and inclusion is our commitment. We foster a respectful, supportive, and empowering environment where everyone belongs. Hiring decisions are based on merit, and we encourage candidates from all backgrounds to apply. If you need accommodations during the recruitment process, let us know—we're happy to support you. Research shows that women and people of color often hesitate to apply unless they meet every qualification, but we value potential as much as experience. If you're excited about this role, we encourage you to apply—you may be the perfect fit for this or another opportunity with us.
