Administrative Assistant – Trading

Location: Torbram

Working Schedule: Mon-Fri 8am to 5pm

Reporting to the Assistant Manager, Trading Operations & Support, the Trading Administrative Assistant will use their critical thinking and attention to detail to support the Inventory Control, trading purchasers and Sales Representatives with administrative assistance where required.

The Trading Administrative Assistant will contribute to making Weston Forest the market leader in the distribution of forest products to truss manufacturers and retailers in both Canada and the United States by providing outstanding service and building lasting partnerships.

Duties & Responsibilities

Create and send Sales Orders and Purchase Orders
Track and follow-up on all outstanding purchase orders
Tracking all sales orders and proactively informing traders of their status
Inbound and Outbound notifications to reloads
Adding railcar numbers into purchase orders
Coordinating with sales and/or suppliers for changes to orders due to timing or inventory issues
Assist traders with any required paperwork
Actively manage all outstanding purchase orders, on a weekly basis, follow-up on all overdue POs and update both the purchaser and Tallyworks as needed
Maintain and update customer information in Salesforce and Great Plains, as required
Address concerns brought forward by credit, customers, sales staff, Accounts Payable, Operations and Accounts Receivable, Reloads, etc
Assist with physical inventory counts, both on-site and off-site, as needed
Assist with customer collections, following up with sales or directly with customer as needed
Provide feedback and expertise to team members regarding inventory issues, opportunities, operational challenges etc
Gathering all information necessary to process credit notes accurately
Releasing orders on a daily (or multiple times per day) basis (adjusting tallies/grades, as needed)
Managing accurate inventory levels at all facilities, on-site and off-site
Ensure Assistant Manager – Trading Operations & Support is aware of any Salesorder or Purchase Order related issues along with plan of action to reconcile
Report and monitor key performance indicators and provide suggested adjustments to Assistant Manager – Trading Operations & Support
Other duties as required

KNOWLEDGE & SKILLS REQUIRED

Ability to manage multiple tasks and perform data analysis with attention to detail
Critical thinking skills and the ability to work effectively under pressure in a fast-paced environment
Strong communication skills
Collaborative approach and strong work ethic
Analytical and problem-solving skills
Knowledge of United States geography is a plus
Proactive and self-driven
Organizational skills
Working knowledge of CRM (Salesforce), Windows, Word, Excel, and Outlook
Experience in procurement, logistics, and/or scheduling is a plus

THE COMPANY

Weston Forest originated as a family business in 1953. Today we are a vital, dynamic organization, repeatedly acknowledged by the Canadian Business Growth 500 as one of Canada’s Fastest-Growing Companies, recognized by Deloitte as one of Canada’s Best Managed Companies, recipient of the Canadian Business Excellence Awards for Private Businesses, and a winner of Waterstone Canada’s Most Admired Corporate Cultures Award.

Our culture is one of personal growth, continuous improvement, and opportunity. It is vibrant, informal, and inclusive. We live by our brand promise: “YOU’LL LOVE DOING BUSINESS WITH US”.

Our Brand Promise:

YOU’LL LOVE DOING BUSINESS WITH US

Our Core Values:

Entrepreneurial organization committed to continuous improvement.
We do what we say.
Inspiring personal and professional growth
Your success is our success.
More than just a place to work
Results matter, but people matter more.

Our Mission:

We quickly respond to our customers’ needs and solve their issues with a wide variety of solutions that benefit their business.

Our Vision:

We create two-way relationships with customers and suppliers, offer diverse opportunities for our team, promote open communication with all of our stakeholders, focus on strengthening our industry and growing our company.

Our Value Proposition:

Weston Forest delivers the right solutions. We are truly focused on creating great relationships and becoming your go-to source – by doing what we say we’ll do. We have proven our expertise and commitment to become one of North America’s strongest and most respected organizations. Today, Weston Forest is a trusted partner to our customers, suppliers and employees. We will continue to find new ways to solve your challenges and take an active role in building a sustainable industry.

Recent Awards:

Proud to be named one of Canada's 10 Most Admired Corporate Cultures
Repeat winner of CANADA’S BEST MANAGED COMPANIES
One of Canada’s PROFIT 500 Fastest-Growing Companies
Recipient of the Canadian Business Excellence Awards for Private Businesses

Weston Forest is committed to an inclusive, barrier-free recruitment process and work

environment. Please advise Human Resources of any accommodations that are required. Any

information regarding accommodation will be treated as confidential.

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Administrative Assistant - Trading