Human Resources Coordinator / Executive Assistant
On-site
Etobicoke On
The Company:
Our client has been making high quality ethnic food products for over 35 years. They have developed custom, state of the art automated processes to scale their business and deliver top quality products to their customers using the freshest ingredients while maintaining the most competitive prices.
The Opportunity:
This is a unique hybrid role for someone with a keen interest in People, HR, and Business. Supporting the Executive Leadership team as well as the Labour force. Assisting with a variety of tasks from Payroll, to Recruitment, to day to day projects.
Job Duties & Responsibilities:
Human Resources responsibilities:
- Track and monitor all employees’ daily labour tracking for payroll purposes.
- Approve or disapprove hours in software based on Supervisors sign-off.
- Proficiency in HR software, such as Bamboo HR, ADP or Ceridian
- Knowledge of labour laws, employment standards, and workplace compliance
- Strong organizational and time-management abilities for handling multiple HR functions
- Excellent communication and interpersonal skills for working with various departments and employees
- Familiarity with payroll software and time-keeping systems – Process Payroll.
- Attention to detail with strong data entry skills for maintaining organized, accurate records
- Problem-solving skills and flexibility to adapt to changing HR needs and demands
- Basic knowledge of training and employee development techniques
Recruitment: Draft Job Descriptions, Offer Letters, Post Job Ads, Review and Assess Candidates, and other HR related documentation
Basic Executive Assistant responsibilities:
- Managing calendar, appointments and schedules for the CEO and President (reminding them of meetings and tasks etc.)
- Overseeing all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence
- Filing important documents, such as reports, meeting notes, emails, and letters
- Keeping the executive’s calendar up-to-date, including adding events, rescheduling appointments and providing daily briefing.
- Acting as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers
- Conducting research and creating reports on various topics based on the needs of the executive
- Planning and organizing events that take place externally, such as fundraisers, sporting tournaments, and appreciation events
- Keeping important information and documents organized physically, and electronically
- Maintaining a high degree of discretion and confidentiality
Key Qualifications & Competencies:
- Ability to multi-task, be proactive and think independently.
- Exceptional attention to detail
- Communication and interpersonal skills
- Ability to conduct research and create reports or presentations
- Time management
- Ability to learn quickly
- Ability to handle sensitive information with discretion
- Basic computer and office equipment skills
- Ability to work in a fast-paced environment
