Forsman & Bodenfors is a global creative collective that believes in the power of ideas that get remembered, build fame and shift culture. Our radically collaborative way of working unlocks creative excellence and builds unusually human brands. Today, we are 350 people with +130 Cannes Lions between us, working across eight offices in Gothenburg, Stockholm, London, Dublin, New York, Singapore, Shanghai and Toronto.
We are laser-focused on creating the right circumstances for everyone to do the best work of their careers at F&B.
One way we do that is by supporting autonomous teams. The team is accountable together. We trust each other—all voices matter. We work together to find solutions, strategies, messages, ideas, and innovations—that we all believe in.
We believe in equal pay for equal work, have gender pay equity everywhere in the Collective, and are Fair Pay Workplace Certified. Compensation is evaluated annually to ensure that your earning potential grows as your level of impact and responsibility grows.
We are currently seeking a People Operations Assistant for our Toronto office to support our Forsman & Bodenfors and Bruce Mau Design teams. The People Operations Assistant will have a go-getter spirt, a drive for operational excellence and a passion for creative industries. This individual will have responsibilities across Administration, Operations & Talent/HR (a Jack or Jill-of-all-trades!). You are the heart of the Agency and are passionate about making this a great place to be for everyone who works with us. This role reports to the Head of Talent and will closely support the Agency Leads.
The salary for the People Operations Assistant will be in the CAD$40K-$50K range. Learn more about careers and culture at Forsman & Bodenfors on our website at www.forsman.com/people
What will it entail?
- Pro-actively ensure the day-to-day operations are maximized and staff are happy!
- Represent the Agency by being the first point of contact for employees, vendors, visitors, clients, etc.
- Maintain a high functioning office; all agency calendars, inventory/storage, drinks/snacks, work supplies/orders/purchasing/subscriptions/tools & licensing management
- Main point of contact to Office Services - represent our agency & employees on the floor
- Manage CTM travel program and coordinate all Executive travel
- Manage the company credit card(s); all purchasing, tracking and expensing
- Provide administrative support to the Agency Leads: scheduling & calendar management, travel & meeting coordination, timesheets & expenses
- Coordinate all internal and client meetings with Office Services
- Plan and organize social events; Town Halls, All Agencies, Lunch ‘n’ Learns, Holiday Party, Summer Party, Team events, etc.
- Coordinate all gifts and rewards
- Full coordination of the employee life cycle: from onboarding to offboarding
- Support the Head of Talent with all HR related activities: compliance, HRIS, PTO management, recruitment and benefits management
Who are we looking for?
- This is a fantastic opportunity for a recent University graduate keen to learn everything there is to know about running a world class creative agency
- An outgoing personality who is able to interact with all levels of individuals within the business and creative world and maintain a positive and professional attitude
- A polished and professional level of personal presentation
- Impeccable attention to detail
- Ability to work with sensitive and confidential matters
- Excellent computer skills, particularly within O365; previous experience with an ERP and HRIS is a great asset
- A keen desire to be learn best business and agency practices in all areas; operations, admin and HR
- Ability to perform and comfortable with basic finance
- Excellent communication, writing, and organizational skills
- Ability to balance multiple projects at once and prioritize based on needs and timelines
- Resourcefulness and flexibility
- Positive outlook and good interpersonal skills
We are currently following a hybrid work model and come together in our Toronto office 3x a week (Tuesdays thru Thursdays). Due to the nature of our work and business, there may be requirements to be on-site on any given day, and employees acknowledge this as a priority.
Our office is located downtown at King & Berkeley, and candidates should be within commutable distance to the office.
We are an equal opportunity employer and encourage qualified candidates, regardless of race, gender, sexual orientation, and persons with disabilities to submit their application. Accommodations are available upon request for candidates taking part in all aspects of the selection process.
We are building the most inclusive and the most collaborative culture so that we can all do the bravest work of our careers.
We thank all applicants that apply and appreciate your patience; due to a high volume of responses we will review all applicants, however only candidates selected for an interview will be contacted.
