About Us:
Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.
Our Culture:
At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.
Role Overview:
Our Toronto office is currently recruiting for an Administrative Assistant in our Information Technology Department, reporting to Chief Information Officer for a 1-year contract. This role requires a candidate who will be responsible for scheduling CIO and Director meetings and coordinating budget submission timeline and meetings. The ideal candidate must be confident and dependable, with strong initiative and ability to work both independently and in a team-oriented atmosphere.
The successful candidate will be responsible for:
- Scheduling CIO and Director meetings on Outlook.
- Reserving collaboration spaces via TANGO, including AV services and food.
- Taking minutes for IT Management and TAG Quarterly meetings.
- Following up on action items to the CIO.
- Tracking and reporting departmental expenses; assisting with IT budget development and monitoring.
- Obtaining and analyzing monthly expense reports from AP team to ensure correct allocation and amortization.
- Coordinating budget submission timeline and meetings, including management team reviews and finalization by CIO and Director.
- Handling email correspondence for administrative tasks with other department teams and firms.
- Assisting with ordering miscellaneous items from Amazon
- Assisting with minutes and action items for TAG and weekly IT Management meetings
- Proofreading reports and Power Point presentations.
The successful candidate must have the following education, experience and/or demonstrated skills:
- Minimum of 2 years of administrative assistant experience required.
- College degree or Diploma required.
- Very strong people and team leadership skills.
- Strong computer skills including Microsoft Office.
- Intermediate Microsoft Excel skills.
- Ability to organize and prioritize workload in a busy environment.
- Strong proofreading skills along with excellent written and oral communication skills.
- Ability to execute procedures with accuracy
- Ability to exercise independent judgment.
- Excellent interpersonal and client service skills.
- Confident and dependable, with strong initiative and ability to work both independently and in a team-oriented atmosphere.
- Our ideal candidate is proactive, creative, and always exploring opportunities to improve efficiencies and meet the needs of clients, maintaining professionalism always.
Employment Type: Full-Time (1-Year Contract)
What we offer:
- Competitive compensation + Extended Health & Dental Care.
- Diversity and Inclusion Centric Culture.
- A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
- A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
- A business casual dress code (client/day specific).
- A hybrid work environment.
Cassels is an equal opportunity employer with a strong commitment to diversity, inclusion, equity and an accessible environment. It is our priority to remove barriers to provide equal access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities. All qualified candidates are encouraged to apply, and we will provide appropriate accommodation for candidates with disabilities or accessibility needs throughout the recruitment process, upon request. Please contact our recruiter for any questions, accommodations or
specific requests.
We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. We regret that we are unable to respond to individual inquiries about application status, unless required for accommodation purposes.
