Job Description
JOB TITLE: Program Administration Officer, Office of the CAO
DEPARTMENT: Office of the CAO
NUMBER OF POSITIONS: 1
JOB STATUS & DURATION: Temporary, 4 months
HOURS OF WORK: 35-hour workweek
LOCATION: Hybrid Model – when working onsite, you will report to the location of City Hall
HOURLY RATE: Step 1 $21.48, Step 2 $22.40
POSTING DATE: January 27, 2025
CLOSING DATE: February 11, 2025
Area Of Responsibility
Reporting to the Strategic Leader, Office of the CAO, provide project, program, and administrative support to the Office of the CAO. Ensures efficient and effective delivery of programs and services by providing direct functional support and responding to inquiries received by the Office of the CAO.
- Provide program assistance and support for departmental initiatives, programs, processes, projects, and events.
- Respond to inquiries/concerns and provide information regarding programs and services to meet departmental service standards.
- Independently fulfills administrative and program duties related to the work area, including correspondence, documentation, minute-taking, preparing memos and reports, and presentations.
- Supports project leads in planning, coordinating, implementing, and evaluating departmental policies, programs, and special events.
- Participates in working groups and brainstorming sessions to provide input, ideas, insights
- Assist with data entry and management.
- Perform qualitative/quantitative research and analysis in a technical and/or specialized discipline to identify trends, industry best practices, and opportunities for continuous improvement.
- Work with internal and external stakeholders to complete projects, where applicable.
- Prepares project and program updates for review by management.
- Maintain confidentiality based on the requirement to access and maintain sensitive sectional or departmental and organizational communication, reports, materials and records.
- Maintain an understanding of department programs and services.
- Understand, adhere to, and enforce Corporate Policies & Procedures, Confidentiality Guidelines, Emergency Procedures, and Health and Safety Standards.
Mandatory Requirements
- Students must be enrolled in a university or college. Proof of enrollment letter will be requested prior to the job offer.
Selection Criteria
- Student must be currently enrolled in a university or college Public Administration, Social Work, Business Administration, Public Policy, Human Resources, similar or equivalent program.
- Demonstrated working knowledge of discipline-specific principles.
- Excellent communication skills, both verbal and written.
- Possess strong computer skills, e.g., MS Office programs, including MS Word and Excel.
- Ability to prioritize and excellent time management and organizational skills.
- Practical knowledge of applicable software(s) within discipline.
These positions are funded through the Canada Summer Jobs Program (2025) and all applicants must meet specific eligibility criteria. For Eligibility Criteria please visit https://www.canada.ca/en/employment-social-development/services/funding/canada-summer-jobs/screening-eligibility.html
- Preference will be given to students that have a permanent residency in Brampton.
- Various tests and/or exams may be administered as part of the selection criteria.
Interview: Our recruitment process may be completed with video conference technology.
If this opportunity matches your interest and experience, please apply online by clicking the button above by February 11, 2025 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted.
As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.
Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.
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