**Job Opportunity: Executive Assistant to the CEO**
**About the Role:**
We're looking for a proactive and highly organized Executive Assistant to provide top-notch administrative support to our Chief Executive Officer (CEO). This critical role requires exceptional organizational skills and the ability to prioritize tasks effectively, ensuring the CEO's schedule is managed efficiently. The ideal candidate should thrive in a fast-paced environment, anticipate the CEO's needs, and maintain the highest level of discretion and confidentiality.
**Key Responsibilities:**
- Manage the CEO's calendar, emails, and meetings with meticulous attention to detail.
- Coordinate all travel arrangements, including flights, hotels, itineraries, and Uber rides.
- Prepare the CEO for meetings, presentations, and TV engagements with necessary materials.
- Handle personal errands such as scheduling family appointments and purchasing gifts.
- Protect and prioritize the CEO’s time by identifying and managing important opportunities.
- Support project management and company operations by providing regular updates and solutions.
- Conduct research to inform decision-making processes.
- Supervise internal and external corporate communications and company-wide events.
- Record and transcribe meeting minutes, delivering actionable reports.
- Assist in preparing presentations for Board of Director meetings and other events.
- Organize and manage internal and external meetings, town halls, and offsite events.
- Handle incoming communications with professionalism and excellent etiquette.
- Review and edit agreements, contracts, and other documents for accuracy and compliance.
- Develop collaborative relationships with team members and external partners.
- Confidentially manage personal and business information with sound judgment.
**Business & Event Coordination:**
- Plan and organize team events, holiday celebrations, town halls, and partnership events.
- Coordinate special projects and assignments as required.
**Personal Assistance:**
- Manage personal errands and tasks for the CEO.
**Qualifications:**
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Proven experience in a similar executive assistant role.
- Proactive, with the ability to anticipate needs and act independently.
- High level of discretion and confidentiality.
If you're a self-starter who can keep up with a busy and driven CEO, we'd love to hear from you! Apply today and be part of our dynamic team.
