The Procurement Specialist will be responsible for facilitation of procurement strategies developed by the Procurement Manager. This role conducts job duties in a manner that demonstrates a strong food safety culture which ensures the safety and quality of our products. The Procurement Specialist reports directly to the Manager, Procurement.
Summary/Objective
The Procurement Specialist will coordinate shipments of raw materials and provide hands-on management of the procurement process for raw materials, supplies, and services essential to support organizational initiatives. This position will have a hybrid work schedule Monday - Friday of approximately 3 days in-office and 2 days working from home. The hybrid arrangement will depend on the team member's productivity and progress in the role along with business needs. Training will be all onsite until the company and team member are comfortable with moving to a hybrid schedule. This will be at least 30 days, possibly longer depending on the training assessment. Core hours can start anywhere from 6:30a to 8:00a with most days working 8 hours, depending on business need.
Essential Functions Time Allocations
Major Responsibilities 90%
Raw Material Control
- Provide support to Operations Teams and Procurement Manager to develop and implement a raw material inventory plan
- Oversee inventory levels via proper coordination of inbound raw materials and execution of release orders while maintaining accurate records of purchased products and materials.
- Follow procurement strategies to ensure the timely and cost-effective sourcing of raw materials, packaging, and other supplies.
- Maintain adherence to contracts, terms, and pricing with suppliers via favorable agreements while maintaining quality standards.
- Collaborate with Procurement Manager and with cross-functional teams, including production, quality assurance, and finance, to align procurement activities with organizational goals.
- Ensure compliance with regulatory requirements, company policies, sustainability policies, and ethical standards in procurement activities.
Supplier Relationship Management
- Facilitate routine supplier calls with both internal and external stakeholders.
- Monitor market trends, report on supplier performance, and identify measures which may mitigate risks.
- Provide support in supplier portfolio review and category planning processes.
- Put together contractual documents including Non-Disclosure, Services, and other agreements, under the advisement of Manager, as necessary to support Purchasing and business needs.
- Support negotiations with suppliers to reduce total costs, payment terms, and lead times.
- Work with suppliers to ensure compliance to global sustainable supplier codes as specified by Parent company, Kirin
- Provide support to Procurement Manager by routinely participating in annual review process(es), RF(X) solicitation(s), and continual supplier identification.
Quality Collaboration
- In conjunction with the Quality, facilitate communication with suppliers to ensure follow through of preventive actions against quality incidents.
- Facilitate sample development process when a new vendor is onboarded or when an established vendor takes on new products.
- Participate in routine audits of raw material manufacturing and storage facilities.
- Procurement Metrics
- Support the development and implementation of new metrics by assisting in collection of data surrounding raw materials from both internal and external parties.
- Analyze procurement data, generate reports, and provide feedback to improve purchasing decisions and cost-efficiency.
Minor Responsibilities 10%
Indirect Materials
- Support Manager, Procurement in the review, planning and integration of indirect material categories (CAPEX, Marketing, IT, etc..)
Document Management
- Provide support in routine documentation management by soliciting new ideas or feedback geared toward improving current processes.
Sustainability
- Provide support in the implementation of new, supplier facing, sustainability KPI’s and initiatives.
Other Duties as Assigned
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Qualifications
Required Competencies
- Strong analytical ability and attention to details; knowledge of data analysis
- Excellent analytical abilities to review supplier performance, market trends, and procurement metrics.
- Strong communication and interpersonal skills for effective vender management and cross- functional collaboration.
- Ability to work in a fast-paced environment, manage multiple priorities, and make sound decisions under pressure.
Required Education and Experience
- Must be 21 years old
- Bachelor’s degree in supply chain management, business administration, or related field
- A minimum of 2 years’ experience in procurement, strategic sourcing, or supply chain
- Ability to perform mathematical calculations is required
- Proficient computer literacy with ability to utilize Microsoft Dynamics AX, Microsoft Office Suite, including Word, Excel, and Outlook; must have ability to adapt to barrel management software
Preferred Education and Experience
- Experience in spirits, beer, or beverage industry in a supply chain or procurement capacity
- Knowledge of indirect material sourcing a plus
Job Related Information
Supervisory Responsibility
The Procurement Specialist has no direct reports.
Work Environment
This job operates 90% in an office and 10% in Production environment at a distillery, warehouse or bottling lines.
Travel
Travel will be required between Kentucky locations. May travel to other suppliers, bottlers, etc. Some travel may be outside of the state and possibly outside the U.S. as necessary. Overall travel will be 10% or less.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. This position is active and requires standing, walking, bending, kneeling, stooping, crouching, crawling, climbing stairs and the ability to lift at least 50 lbs. and moving materials and supplies, as the job requires. The employee must work as team member in comparable work and actions. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary and Benefits
- Competitive annual salary with bonus potential
- Excellent Benefits package includes:
- Health Insurance with a subsidized deductible
- Dental Insurance
- Vision Insurance
- 401(k) retirement plan with employer discretionary and/or defined contribution"
- Life insurance
- Paid Time Off including Vacation, PTO and Holidays
- Short Term Disability
- Long Term Disability
