Company Description
Ferrovial Construction Canada Inc. and VINCI Construction Grands Projects are undertaking the design, build, and finance the Ontario Line Southern Civil, Stations, and Tunnel (South Civil) package.
As Ontario Transit Group, we are now mobilizing our design and construction crews, with major works. The South Civil contract is anticipated to be completed in 2030.
The project will strengthen Ontario’s economy by supporting an estimated 1,500 jobs at the peak of construction.
What is the project?
- A six-kilometer tunnel and associated tunnelling works from Exhibition to Don Yard portal (west of the Don River).
- Stations:
- One above-ground station to be integrated with the existing GO Transit Exhibition Station.
- Two underground stations to be integrated with the existing TTC Osgoode and Queen subway stations.
- Four new underground stations (King/Bathurst, Queen/Spadina, Moss Park, Corktown).
The benefits to Ontario!
Faster, more frequent, and reliable access to rapid transit with more than 227,500 people will live within a 10-minute walk of an Ontario Line station.
- Improve the quality of life for commuters by reducing daily travel time.
- Reduce crowding on the existing Line 1 (Yonge-University) subway.
- Up to 57,000 more jobs accessible by transit (in 45 minutes or less) for Toronto residents.
- Economic and community growth along the future transit line and thousands of job opportunities annually during construction.
- Reduction in traffic congestion, greenhouse gases, and fuel consumption by providing an alternative transportation option.
Job Description
As an Office/Site Coordinator in the construction industry, you will play a pivotal role in ensuring the smooth operation of our office environment. You will be responsible for managing administrative tasks, providing support to the project management team, and facilitating communication between various offices & site offices. This position requires exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced environment.
- Administrative Support: Provide administrative assistance to the project management team, including scheduling meetings, invoicing, preparing documents, and organizing files.
- Office Management: Oversee daily office operations, including ordering supplies, managing office equipment, and coordinating maintenance and repairs. Set up of new offices, budget tracking and oversee general contracts.
- Office Trailer Management: Manage inventory for site supplies, coordinate deliveries, process invoices and budgets.
- Document Management: Maintain accurate records and documentation related to projects, contracts, and correspondence.
- Vendor Coordination: Liaise with vendors and suppliers to obtain quotes, place orders, and ensure timely delivery of materials and services.
- Team Collaboration: Collaborate with other team members to support project objectives and foster a positive work environment.
- Event Coordination: Coordinate company events, meetings, and training sessions, including scheduling, logistics, and catering arrangements.
- Problem Solving: Identify issues or challenges and proactively implement solutions to ensure efficient office operations.
- The Office Coordinator will travel between the various sites and offices and would occasionally be required to accept major deliveries etc. which occur outside of regular office hours.
Qualifications
- Proven experience in an administrative or office coordination role, preferably within the construction industry or a related field.
- Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
- Excellent verbal and written communication skills, with the ability to interact professionally with all levels of staff, clients, and vendors.
- Meticulous attention to detail and accuracy in completing tasks and maintaining records.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
- Ability to adapt to changing priorities and work effectively in a dynamic environment.
- Strong interpersonal skills and the ability to work collaboratively as part of a team.
- Proactive approach to problem-solving and the ability to think critically to resolve issues as they arise.
- Resourceful and proactive in finding solutions and resolving challenges independently.
- Willingness to take on additional responsibilities and assist with tasks outside of the typical scope of the role as needed.
- Valid G License.
- Education:
- High school diploma or equivalent required.
- Additional education or training in office administration, business management, or a related field preferred.
Additional Information
We Offer:
- Competitive Salary
- Comprehensive Benefits Package:
- Disability Insurance
- Dental Insurance
- Extended medical insurance
- (Optional) RRSP matching
- Discretionary Bonus
Why OTG?
Welcome to Ontario Transit Group (OTG), located in the heart of Downtown Toronto, where diversity and passion collide. As we work on the groundbreaking Ontario Line project, we prioritize fostering a positive culture. Join us and be part of a team that celebrates our employees, organizes family events, and promotes health and wellness initiatives. Our commitment to personal and professional growth means annual performance reviews, salary increases, comprehensive health benefits, generous RRSP matching, industry education support, and career development opportunities.
At OTG, we embrace diversity, recognizing that it strengthens us as a team and as a company. We are an equal-opportunity employer, encouraging applications from all interested candidates. We value Indigenous people, racialized people, neurodivergent people, people with disabilities, and individuals from gender and sexually diverse communities with intersectional identities. Reasonable accommodations are available upon request for people with disabilities. If you're ready to be part of our dynamic team in one of the world's most diverse cities, don't wait any longer—apply now!
While we appreciate your interest, only selected candidates will be contacted for interviews. Please note that we do not accept agency submissions.
