We believe that outstanding care starts with outstanding people.
At Runnymede Healthcare Centre, we actively cultivate work-life balance and invest in the resources our staff need to do their best work.
Our award-winning, fully accredited hospital takes an inter-professional team approach to care. We provide comprehensive clinical services to patients who require expert treatment, extended rehabilitation and daily care beyond what can be provided at home or in the community. At Runnymede we have a single, clear purpose: improve the quality of life of every patient, every day.
Posting #: AA-0225
Posting Date: January 31, 2025
Administrative Assistant (Construction Dept) – Permanent Full Time
***Please note this is a fully on-site role***
Position Summary:
The Executive Assistant provides professional administrative support to the Construction team. The Executive Assistant provides assistance where required to ensure that the administrative functions and activities of the department are carried out in an efficient, effective and timely manner while maintaining confidentiality.
Primary Responsibilities:
- Understands and anticipates the priorities and needs of the senior director and provides support materials and assistance when necessary
- Manages appointment schedule, including coordinating and scheduling internal and external appointments and utilizing professional judgment in establishing priorities and resolving conflicts.
- Creates and maintains effective workflow and communications which includes the handling of a variety of projects and tasks simultaneously.
- Attend committees, take minutes, prepare agendas and other materials for circulation to Committee members.
- Maintains schedule of meetings and notifies Committee members of upcoming meetings.
- Opens, screens, distributes all incoming mail highlighting pertinent information, taking action on routine matters.
- Prioritizes incoming reports, requests, approvals and ensures matters are dealt with in required timeframes.
- Drafts written documents and proof reads correspondence including reports, letters, responses, memorandums and the preparation of presentation materials while ensuring accuracy and appropriate presentation formats.
- Answer calls, routes calls, greets visitors and responds to queries in a tactful and professional manner.
- Maintains accurate hard copy and electronic filing systems.
- Inputs payroll for direct reports within the portfolio. Participates in special project work as requested.
The successful candidate will possess the following qualifications/experience:
Graduate from a recognized college
5+ years’ experience at the Executive Assistant level
Sound knowledge of construction terminology
Experience in desktop publishing and report presentation an asset
Proficient using Windows Operating System, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft Outlook Excellent interpersonal and oral and written communication skills
Ability to handle multiple tasks and shifting priorities while maintaining a high degree of accuracy
Strong editing and proofreading skills
Adheres to Runnymede's vision, mission, and values.
Follows Runnymede's infection prevention and control policies and procedures.
Maintains confidentiality of personal health information.
Actively participates in the Continuous Quality Improvement/Risk Management Program
Please send your cover letter and resume, quoting the job title in the subject line, to human.resources@runnymedehc.ca.
While we thank all applicants, only those under consideration for the position will be contacted. If you require accommodation during any stage of the recruitment process, please notify Human Resources.
Runnymede Healthcare Centre values inclusivity and diversity in the workplace. We encourage applicants from diverse backgrounds. We are committed to employment equity and providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities (AODA).
Any information obtained during the course of recruitment will be used for employment purposes only and not for any other purpose.
